Job Description for Admin Officer Title: Admin Officer Hours: Full time Location: Office in Gurgaon About Us Instalimb, is a highly renowned startup company founded in Japan. Since 2019, it has leveraged cutting edge AI technology as well as 3D printers in order to re-accelerate the lives of millions who have lost their limbs. By providing the world’s first 3D printed prosthetic legs at affordable prices, we are making an impact for good. Instalimb has recently received Rs. 26 crore investment as Series A funding, and is now working on Series B. See the article for further reference. Instalimb is seeking a dedicated and skilled Admin Officer to join our team. The Admin officer will play a crucial role in supporting the smooth functioning of our organization by handling a range of administration tasks. Job Description: Responsibilities: ● General Administrative Support: The Administration Executive will assist in day-to-day administrative tasks, including managing correspondence, maintaining files and records, scheduling meetings, telephone answering, welcoming visitors to the company and providing general support to the team. ● Business Operation Support: The Administration Executive will obtain and update documents necessary for the company to operate. ● Document Management: The Administration. Executive will prepare and manage documents such as contracts and company regulations, including drafting and proofreading documents. ● Building Maintenance Management: The Administration Executive will oversee the maintenance and upkeep of the company’s premises. This involves coordinating with vendors, scheduling repairs and maintenance tasks, and ensuring a safe and clean working environment for all employees. ● Banking Tasks: The Administration Executive will handle various banking tasks on behalf of the organization, such as depositing cheques, withdrawing cash, and conducting necessary transactions. This will require regular visits to banks and maintaining accurate records of financial activities. Doing basic finance and accounting entries in the system. ● Hotel & Plane Reservations: The Administration. Executive will be responsible for managing hotel and plane reservations for the organization’s employees. This includes researching, booking, and coordinating travel arrangements to ensure smooth and efficient travel experiences. ● Event Management: The Administration Executive will manage internal and external events, including contacting outside vendors, scheduling, and managing the event on the day of the event. ● Errands: The Administration Executive will be responsible for running various errands on behalf of the organization. This may include purchasing office supplies, picking up and delivering documents, and other miscellaneous tasks as required. ● Other tasks: Other tasks as assigned to you by your seniors from time to time. Requirements: ● Graduation in any field ● Fresher with smart skills can be considered ● Proven experience as an office administrator, office assistant/admin or relevant role ● Outstanding communication and interpersonal abilities ● Excellent organizational and management skills ● Familiarity with office management procedures and basic accounting principles ● Excellent knowledge of MS Office ● Proactive & Resourceful

-Job Title: Procurement Officer – Prosthetic and Orthotic Materials Job Description: Overview: The Procurement Officer will manage the selection, negotiation, and procurement of 3D printer-related materials, prosthetics, and orthotic components. The role involves coordinating with multiple departments, managing supplier relationships, and ensuring timely procurement and delivery. The ideal candidate will streamline inventory management while minimizing costs, ensuring high-quality materials are available for manufacturing and development. Details of Roles & Responsibilities: Supplier Selection & Development: ● Identify and select suppliers for 3D printer parts, prosthetics, and orthotic materials. ● Develop and onboard new suppliers, especially for metallic structural components, to meet evolving needs. ● Negotiate with suppliers to secure favorable pricing and delivery terms. Quotation & Order Management: ● Obtain and evaluate supplier quotations to ensure cost efficiency. ● Place orders and manage delivery schedules to align with organizational needs. Coordination Across Departments: ● Collaborate with planning, development, and manufacturing teams to align procurement with production timelines. ● Ensure clear communication of material types, quantities, and deadlines to all stakeholders. Inspection & Quality Control: ● Conduct inspections of delivered materials to ensure compliance with quality and quantity standards. ● Address discrepancies promptly and efficiently with suppliers. Supplier Visits: ● Visit domestic and international suppliers as required to build relationships and oversee processes. Logistics Coordination (Local & Overseas): ● Plan and manage local and international shipments, ensuring timely delivery of materials. ● Coordinate with freight forwarders, shipping companies, and customs brokers for seamless transportation. ● Handle customs clearance processes for international shipments, ensuring compliance with all legal and regulatory requirements. ● Calculate and manage customs duties, taxes, and other import/export-related costs to optimize procurement expenses. Procurement & Delivery Management: ● Oversee the procurement lifecycle, from purchase requisition to final delivery, ensuring no delays or discrepancies. Inventory Management: ● Maintain accurate inventory records and monitor stock levels. ● Develop and execute inventory replenishment plans based on consumption trends. ● Report inventory costs to the accounting team as needed. Cost Management: ● Analyze procurement costs and forecast future expenses in coordination with relevant departments. ● Identify cost-saving opportunities without compromising quality. Vendor Follow-ups: ● Regularly communicate with vendors to monitor material status and address any delays or issues. Key Skills and Abilities: ● Proven experience in procurement, preferably in the manufacturing or healthcare industry. ● Strong negotiation and relationship management skills. ● Excellent communication skills in English and Hindi (verbal and written). ● Ability to resolve functional and logistical issues efficiently. ● Proficiency in MS Office (Word, Excel) and communication tools (e.g., Slack, email). ● Self-motivated, detail-oriented, and able to work independently under tight deadlines. Salary: ₹23,000 – ₹33,000 INR per month (CTC)