Copart Hiring For Accounts Payable Associate

Job Description

The role involves reviewing and processing vendor invoices accurately and efficiently, ensuring timely payments, and handling invoice-related queries in alignment with company policy and SLAs. Key Responsibilities: Process and validate vendor invoices (PO and Non-PO) in Coupa , ensuring compliance with internal controls and AP policies. Handle invoice processing for various categories such as fuel vendors, towing, utilities, and yard-level purchases. Perform 3-way matching for PO invoices and validate charges against receipts and purchase orders. Manage invoices without PO, verifying all required information such as invoice number, vendor details, and payment terms. Reconcile and validate check payments and yard-level expenses across multiple locations. Code invoices accurately to the appropriate General Ledger (GL) accounts, cost centers, and locations (yards). Resolve invoice exceptions and follow up with suppliers via email or the ticketing system for invoices in the On Hold and the Rejection queue, ensuring timely resolutions and clarifications. Respond to vendor queries and statements regarding past due invoices and take appropriate action to resolve issues. Maintain and update trackers for invoice exceptions and support knowledge retention through proper documentation. Process and apply credit memos to vendor accounts, ensuring they are matched appropriately with corresponding invoices. Adhere to process SLAs and actively contribute to process improvements. Required Skills and Experience: 2-4 years of experience in Accounts Payable, Invoice Processing, or General Accounting. Strong understanding of AP concepts including 3-way match, PO and Non-PO invoice handling, and payment processes. Hands-on experience using Coupa or a similar procurement/invoice management platform (preferred). Familiarity with ERP systems such as SAP, Oracle, or NetSuite.