Controller of Examinations (CoE)

Job Title:

Location:

Employment Type:

Reporting To:

About The Role

Key Responsibilities

• Pre-Examination Responsibilities
• Prepare and publish the academic and examination calendar in advance.
• Plan and schedule examinations, ensuring timely communication to all departments.
• Arrange for secure question paper setting, printing, and custody.
• Manage student registration processes through ERP or other digital platforms.
• Appoint and coordinate with examiners, moderators, and invigilators.
• Ensure logistics such as seating plans, hall arrangements, and resource allocation.
• Examination Conduct
• Supervise and ensure smooth conduct of examinations across all programs.
• Maintain strict confidentiality and prevent malpractice or misconduct.
• Monitor invigilation, hall supervision, and adherence to examination protocols.
• Ensure compliance with university and statutory guidelines.
• Post-Examination Responsibilities
• Oversee evaluation, tabulation, and publication of examination results.
• Coordinate revaluation, verification, and grievance redressal processes.
• Manage the preparation and issuance of marksheets, transcripts, and certificates.
• Maintain secure custody of examination records, scripts, and documentation.
• Prepare reports and present examination outcomes to the Academic Council and Vice Chancellor.
• Governance & Compliance
• Ensure all examination activities comply with UGC and university statutes.
• Take disciplinary action where necessary against malpractice or irregularities.
• Regularly review examination results and recommend improvements to processes.
• Implement technology-driven systems for efficiency, transparency, and record keeping.
  

Qualifications & Experience

• Postgraduate degree with a minimum of 55% marks (Engineering graduate preferred).
• Minimum 10 years of administrative experience, with significant exposure to university examination systems.
• Age between 45–50 years.
• Proven record of integrity, confidentiality, and decision-making in academic administration.
• Experience working in multiple institutions preferred (not confined to a single organization long-term).
  

Skills & Attributes

• Strong leadership and organizational skills.
• Excellent understanding of examination and academic processes.
• Ability to handle confidential information with discretion.
• Sound knowledge of ERP systems, data management, and digital examination tools.
• Effective communication, problem-solving, and decision-making abilities.
• High ethical standards and commitment to academic integrity.