Contracts Manager

Role Overview:

Key Responsibilities:

1. Procurement Strategy, Planning & Material Forecasting

• Develop and implement procurement strategies for raw materials (steel, cement, aggregates, sand, bricks, RMC, etc.) with cost-optimised sourcing.
• Forecast and plan material requirements in line with project schedules and Bill of Quantities (BOQ).
• Ensure timely bulk ordering and supply to avoid shortages, delays or excess inventory at site.

2. Vendor Development, Evaluation & Relationship Management

• Source and evaluate potential suppliers, subcontractors and service providers based on capability, pricing, and quality standards.
• Maintain an approved vendor database and conduct commercial/technical evaluations regularly.
• Build long-term supplier relationships to ensure steady supply, favourable credit terms and reliability.
• Track vendor performance through KPIs & SLAs.

3. Pricing, Cost Management & Market Analysis

• Conduct market rate benchmarking, price trend analysis and costing for all major raw materials.
• Negotiate pricing, delivery timelines, commercial terms, taxes and escalation clauses to drive cost benefits.
• Monitor price volatility and identify opportunities for strategic and bulk procurement to optimise cost.
• Implement cost control measures and compare procurement costs vs BOQ budgets to achieve savings.

4. Tendering, Work Orders & Contract Administration

• Prepare and float RFQs/RFPs, evaluate bids, compare quotations and finalise suppliers based on best value.
• Draft, review, execute and manage work contracts, supply contracts and service agreements.
• Ensure clarity on technical specifications, scope, timelines, indemnity, penalties, QA/QC standards and safety compliance.
• Monitor contract execution, certify bills (as required), handle disputes and manage contract amendments/variations.

5. Compliance, Documentation & Audit Support

• Maintain procurement records, comparative statements, contract documents, price approvals and purchase histories.
• Ensure adherence to company policies, contractual compliance, taxation norms and statutory regulations.
• Support audits with complete documentation, tracking GRNs, billing status and payment clearances with Accounts/Stores/Planning teams.

6. Risk Identification & Mitigation

• Identify supply chain risks including delays, shortages, price fluctuations and quality issues.
• Establish risk-mitigation controls including clearly defined penalty clauses, delivery commitments & alternative sourcing.
• Proactively resolve supplier issues, contractual disputes and change order requests to avoid project impact.

7. MIS Reporting & Cost Performance Review

• Generate periodic MIS on procurement status, price trends, vendor performance and inventory movement.
• Present cost reports and savings achieved to senior management with data-driven recommendations.
• Track and highlight variance between estimated vs actual procurement expenditure.

8. Cross-Functional Coordination for Smooth Material Flow

• Collaborate with Project Managers, Engineering, Site Execution, Stores and Finance for procurement alignment.
• Ensure seamless supply chain movement from vendor dispatch to site delivery and utilisation.
• Support contract closures, extensions and change management based on site requirements.

Required Skills and Experience:

• Bachelor's degree in Civil Engineering, Supply Chain Management, or a related field; a postgraduate qualification in Contract Management or Quantity Surveying is a plus.
• Proven experience (typically 5-10+ years) in a Procurement or Supply chain in large-scale township, high-rise residential, or infrastructure projects is preferred.
• In-depth knowledge of construction materials, industry practices, and relevant legal regulations (e.g., FIDIC contracts). Proficiency in contract management and project management software (e.g., SAP) is often required.
• Expertise in raw material procurement, rate negotiation, vendor development and contract management.
• Knowledge of taxation, GST, BOQ interpretation, cost estimation and material standards.
• Excellent analytical, commercial negotiation and communication skills.