Company Secretary - Trainee

Job Description

Corporate Secretarial Support: Assist in organizing and conducting board meetings, whether held physically or through video conferencing including preparing agendas, drafting resolutions, and taking minutes. Contribute to general meetings whether conducted physically or through video conferencing, preparations and circulation of meeting notices. Compliance: Support the team in ensuring compliance with applicable laws, regulations, policies, and procedures for domestic companies, subsidiaries of foreign entities, and IFSC entities. This includes monitoring regulatory changes and assisting in the implementation of updated procedures. Company Formation Structuring: Gain exposure to the formation of companies, foreign subsidiaries, LLPs, conversions, and establishment of IFSC entities. Secretarial Standards Companies Act: Assist in ensuring compliance with applicable secretarial standards issued by the ICSI and the provisions of the Companies Act 2013, including staying up-to-date on amendments and relevant departmental guidance. Regulatory Filings: Support the preparation and filing/registration of documents with relevant authorities as an authorized representative. Legal Research Analysis: Monitor changes in applicable regulations and laws, analyze their impact on the organization, and contribute to the development of compliant company practices. Specifically, gain experience with exemptions and relaxations provided for IFSC entities under the Companies Act. Documentation Due Diligence: Assist in legal due diligence processes and the preparation of legal documentation for fundraising and other transactions, including term sheets, shareholder agreements, etc. Client Liaison: Support communication with clients, including foreign clients, to address their queries and provide clear explanations of relevant laws and their implications, including updates and amendments. Record Keeping: Assist in maintaining and updating statutory books and registers, including the Register of Members, Directors, etc. Qualifications Pursuing a Company Secretary (CS) course from the Institute of Company Secretaries of India (ICSI). Strong academic record with a focus on corporate law and secretarial practice. Excellent communication (written and verbal) and interpersonal skills. Detail-oriented, organized, and able to manage multiple tasks effectively. Strong research and analytical skills. Proficiency in MS Office Suite. Sound knowledge of the Companies Act 2013, Secretarial Standards, and other relevant regulations. Interest in working in the GIFT IFSC environment and with international clients.