Job Description

Purpose and Scope of the Position Serving as the primary point of contact for the board of directors, shareholders and regulatory authorities on corporate governance matters. Coordinating , conducting and facilitating board meetings, general meetings and committee meetings including preparing agendas, board packs and minutes.Ensuring compliance with statutory and regulatory requirements, including filing annual returns, disclosures and resolutions. Drafting and filing statutory documents, such as annual returns, board resolutions and meeting minutes. Ensuring Secretarial compliances of foreign subsidiaries Filing of Income tax forms with respect to Foreign payments. Coordination for FEMA related filings. Filing of relevant forms with the Registrar of Companies. General Compliances under Companies Act, 2013 with respect to statutory registers, ESOPs etc. Coordination with the Legal team for drafting of customer, vendor Agreements. Advising the management with respect to Companies Act, FEMA and other statutory compliances. Maintaining corporate records, registers and statutory books as per the applicable laws and regulations. Advising management and board members on corporate governance best practices, legal requirements and compliance issues. Managing shareholder communications, including organising annual general meetings and handling shareholder inquiries. Guiding corporate governance best practices and implementing governance frameworks. Major Duties & Responsibilities Prepare and distribute notices, agendas and supporting materials for board and committee meetings. Attend board meetings, record minutes and maintain accurate records of board proceedings. Assist in the preparation and filing of statutory documents with regulatory authorities. Monitor changes in company law and ensure compliance with corporate governance guidelines, listing rules and other regulatory requirements. Provide guidance and support to directors and senior management on corporate governance matters. Liaising with regulatory authorities, such as the Registrar of Companies (ROC) and the Securities and Exchange Board of India (SEBI). Communicate with external advisors, legal counsel and auditors on corporate governance and compliance issues. Conduct corporate governance reviews and assessments to identify areas for improvement. Stay updated on changes to corporate law, regulations and governance practices. Support Direct/Indirect tax team for compliance-related filings Conduct Internal audit as per the scope assigned from time to time. Required skills and qualifications Bachelors degree Qualified Company Secretary (ACS) with a membership of the Institute of Company Secretaries of India (ICSI). 0-3 years of experience as a company secretary or a similar role in corporate governance and compliance. Strong knowledge of corporate law, regulations and governance principles. Familiarity with corporate governance codes and guidelines, such as the Companies Act and SEBI regulations. Experience with corporate secretarial software and tools for document management and compliance tracking. Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and board members. Ability to work independently and handle confidential information with discretion. Attention to detail and the ability to work effectively under pressure in a fast-paced environment. Preferred skills and qualifications Master’s degree in Business Law, Corporate Governance or a related field. Familiarity with corporate governance software and systems. Certification in corporate governance or related areas. Experience in handling regulatory filings and compliance audits. Legal background or additional qualifications in law is an added advantage. Multilingual proficiency for effective communication with diverse stakeholders.