Chief of Staff & Executive Assistant To HR

Job Title : Chief of Staff & Executive Assistant to HR - Chief Strategy & Transformation Officer

Company: Hitachi Digital

Bengaluru, Pune, Hyderabad

Employment Type : Full-Time

Reports To: HR - Chief Strategy & Transformation Officer

Role Overview

This hybrid role blends strategic support and executive coordination. As Chief of Staff & EA to the HR - Chief Strategy & Transformation Leader, you will drive operational excellence, manage executive priorities, and ensure seamless day-to-day execution. You ll be the right hand to a senior leader, helping shape HR technology strategy while managing critical administrative functions.

Key Responsibilities:

Strategic & Chief of Staff Functions

• Partner with the HR IT Leader to align team goals with broader organizational strategy.

• Drive execution of key initiatives across HR technology, digital transformation, and workforce platforms.

• Prepare executive briefings, presentations, and reports for leadership and stakeholders.

• Coordinate cross-functional projects, track milestones, and ensure timely delivery.

• Facilitate leadership meetings: agenda setting, minutes, and action tracking.

• Act as a liaison between the HR team and other departments

Executive Assistant Functions

• Manage complex calendars, including scheduling meetings across time zones.

• Coordinate domestic and international travel: flights, hotels, visas, itineraries.

• Handle expense claims, reimbursements, and budget tracking for the HR IT function.

• Organize team offsites, workshops, and leadership events.

• Screen and prioritize emails, calls, and meeting requests.

• Maintain confidentiality and discretion in handling sensitive information.

Required Skills & Qualifications

• 8+ years of experience in executive support, project coordination, or HR/IT operations.

• Strong organizational and multitasking skills; thrives in fast-paced environments.

• Excellent written and verbal communication.

• Proficiency in Microsoft 365, travel platforms, and expense management tools.

• Experience in HR systems (Workday, SuccessFactors, etc. ) is a plus.

• High emotional intelligence and stakeholder management capability.

• Bachelor s degree required; MBA or HR/IT certifications preferred.