Chief Administrative Officer

Purpose & Vision Alignment

The Chief Administrative Officer serves as the administrative visionary of Venus Remedies, transforming our operational backbone from functional execution to strategic enablement. As the architect of our administrative excellence across eight critical departments, you will cultivate an ecosystem where every administrative touchpoint reflects our commitment to leaving a positive footprint on human healthcreating an institution that transcends the mortal being through exceptional operational experiences.

Our Administrative Reality

Venus Remedies operates a complex multi-unit ecosystem spanning Panchkula, Baddi, TVC Dappar, and future facilities, with administrative operations touching every aspect of our organizational life serving our current team of 1400+ people, growing rapidly toward 2000+ team members. From maintaining pharmaceutical-grade cleanliness standards to orchestrating international travel logistics, from ensuring security protocols across all facilities to creating beautiful, welcoming environmentsour administrative functions form the invisible foundation that enables our mission-critical pharmaceutical operations for over 1400+ people who depend on seamless administrative excellence daily.

As we evolve, we seek to elevate these critical functions from operational necessities to strategic advantages—a transformation that requires both preservation of our operational excellence and evolution toward systems-based, scalable administrative leadership.

The Opportunity

This role offers the unique opportunity to architect the administrative future of a rapidly growing global pharmaceutical leader while joining our elite Navratna leadership team. You will:

Orchestrate Excellence

Scale with Impact

Lead Transformation

Drive Innovation

Build Legacy

Scope of Influence

Administration Department

Infrastructure Management

Fixed Assets Management

Material Management

Cross-Department Coordination

Facility Operations

Cultural Integration

Meeting Infrastructure

Security Department

Personnel Management

Access Control

Emergency Preparedness

Surveillance Operations

Compliance Support

Hospitality Department

Food Services

Culinary Excellence

Facility Management

Event Catering

Quality Assurance

Housekeeping Department

"Swachh Venus" Initiative

Multi-Unit Operations

Equipment Management

Standard Setting

Professional Services

Horticulture Department

Campus Beautification

Indoor Environment

Special Projects

Landscaping

Equipment & Materials

Department of Travel Concierge (DOTC)

Domestic Travel

International Operations

Cost Optimization

Executive Support

System Management

Transport Department

Fleet Management

Vehicle Operations

Maintenance Coordination

Professional Development

Resource Optimization

Event Support

Corporate Regulatory Affairs (CRA)

Government Relations

Regulatory Compliance

Permissions Management

Documentation Excellence

Case Management

Cross-Functional Support

System Administration

Leadership Impact Expectations

Strategic Elevation

Transform administrative functions from cost centres to strategic enablers of organizational excellence

Develop integrated systems that create seamless administrative experiences across all Venus touchpoints

Create vision for administrative operations that supports Venus's expansion to 100+ countries

Balance operational efficiency with Venus's values of creating an institution that transcends the mortal being

Operational Excellence

Achieve and maintain pharmaceutical-grade standards across all administrative functions

Implement "Swachh Venus" initiative to establish industry-leading cleanliness benchmarks

Develop self-starting capabilities across all eight departments while maintaining guidance and quality control

Create scalable systems that anticipate growth requirements for new facilities and operations

Establish SOP-Driven Operations

Maintain Pharmaceutical-Grade Record Keeping

Code of Conduct Implementation

Integration & Collaboration

Coordinate seamlessly with Corporate Regulatory Affairs (CRA) for compliance requirements

Partner with Commercial Department for vendor management and procurement optimization

Collaborate with Plant Operations to ensure administrative support aligns with manufacturing needs

Work with other Navratna leaders to ensure administrative functions enable strategic initiatives

Innovation & Technology

Implement digital transformation initiatives that enhance administrative efficiency

Develop automated systems for booking, scheduling, and resource management

Create data-driven insights for administrative cost optimization and resource allocation

Balance technology adoption with the human-centric nature of administrative services

Team Development & Culture

Transform department teams from guidance-dependent to self-starting operations

Implement professional development programs, particularly for transport and security teams

Create career development pathways within administrative functions

Foster collaborative culture across six departments while maintaining functional excellence

Decision-Making Authority

You will be empowered with:

Complete autonomy

Budget management

Vendor selection

Staff hiring

Policy development

Emergency response

You will seek Board of Directors approval for:

Major capital expenditure beyond established budget parameters

Policy changes that impact other departments or organizational culture

Facility expansion planning and major infrastructure modifications

Any deviations from Venus's core values or cultural principles

The Venus Promise

At Venus Remedies, we believe in creating an environment where administrative excellence becomes a competitive advantage. We promise:

Autonomy with support

Innovation encouragement

Growth opportunity

Value alignment

Professional development

This profile represents our vision for the Chief Administrative Officer role—a critical member of our Navratna leadership team who will help us fulfil our mission by creating administrative excellence that transcends conventional expectations, one step at a time.