Candidate Management Coordinator

Job Description

Onboarding Transactions: support hiring manager communities by managing all transactional activities related to onboarding and candidate engagement, including data entry, document preparation, and coordination with relevant departments. Communication: Serve as the primary point of contact for new hires, providing timely and accurate information regarding their onboarding process and next steps. Proactively engage with candidates on a regular basis to address potential concerns or challenges. Documentation: Ensure all onboarding documentation is complete, accurate, and aligned with bp policies and legal requirements. Coordination: Collaborate with PCC, Offer onboarding, Technology and other departments to ensure all necessary arrangements are made for new hires, including pre-employment checks, equipment setup, access to systems, and workspace preparation. Track progress on all tasks regularly against timelines and address any delays promptly. Process Adherence and improvement: Follow established onboarding processes and procedures, ensuring consistency and efficiency in all onboarding activities. Continuously evaluate processes for improvement and suggest relevant changes where necessary. Issue Resolution: Address any issues or concerns that arise during the onboarding process, raising to the TA candidate management Lead as necessary. Feedback Collection: Gather feedback from new hires regarding their onboarding experience and provide insights to the TA candidate management lead for continuous improvement. Support Welcome Activities: Assist in organizing and completing welcome activities to ensure new hires feel welcomed and integrated into the bp culture. Reporting: Maintain accurate records of onboarding activities and provide regular updates to the TA operations Lead and other relevant stakeholders. What you will need: Relevant examination certifications or licenses and/or formal certifications desirable Bachelor s degree in human resources, Business Administration, or a related field. Minimum of 1 year of experience in onboarding, HR, or a related field. Previous experience in a coordinator or administrative role is preferred. Familiarity with Workday systems and onboarding platforms is preferred. Skills: Attention to Detail: Meticulous attention to detail to ensure all onboarding activities are implemented accurately and efficiently. Proficiency in Microsoft Excel and other Microsoft Office applications, including the ability to generate, analyze and interpret reports. Communication: Strong verbal and written communication skills, with the ability to engage and build relationships with new hires and stakeholders. Organizational Skills: Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively. Problem-Solving: Ability to identify issues and implement effective solutions in a timely manner. Team Collaboration: Ability to work collaboratively with the onboarding team and other departments to ensure a seamless onboarding experience. Adaptability: Flexibility to adapt to changing priorities and business needs. Technical: Data literate: harness data to inform interventions, accurately track and report and establish improved data flows where necessary. Behavioural: Continuous learning: Ability to quickly learn and/or deepen understanding of candidate engagement activities and place customer at centre of journey. Continuous improvement: Ability to evaluate interventions and impact and shape and update solutions to respond to changing needs, outcomes, strategy. Team Work: Ability to work within and across teams and constructively contribute to the collective responsibility Resilience: Ability to respond to and successfully adapt to challenges, demands or unexpected requests