Buying Admin Assistant

Job Description

Job Title: Buying Admin Assistant
Location: Navi Mumbai, IndiaDepartment: Procurement / Buying

About the Role

We are seeking a detail-oriented and highly organised Buying Admin Assistant to support our Buying Department. The ideal candidate will assist buyers with administrative tasks, maintain vendor records, manage purchase orders, and ensure smooth day-to-day operations of the procurement team.

Key Responsibilities

• Maintain accurate purchase order records and assist with order processing
• Communicate with suppliers for order confirmations, follow-ups, and documentation
• Support buyers with product data entry, pricing updates, and stock status tracking
• Prepare buying reports and supplier performance summaries
• Organise and manage vendor contracts and compliance documents
• Coordinate with logistics, finance, and warehouse teams for smooth operations
• Maintain and update internal databases, spreadsheets, and documentation
• Assist with landed cost calculations and maintain related tracking sheets
• Coordinate QC inspections with inspection companies and communicate with suppliers for approvals or issue resolution

Qualifications & Skills

• Bachelor’s degree in Business Administration, Supply Chain, or related field
• 1–2 years of administrative experience, preferably in procurement or buying
• Strong organisational and multitasking abilities
• Advanced proficiency in MS Excel (pivot tables, VLOOKUP, data analysis)
• Fluency in English (written and spoken)
• Detail-oriented with a proactive work approach

Preferred Experience

• Experience working with MNCs (UK-based preferred)
• Previous exposure to buying, merchandising, or supply chain departments
• Familiarity with procurement or inventory management systems (e.g., SAP, Zoho, Oracle)

Why Join Us?

• Work for a UK-headquartered global business
• Fast-paced and collaborative environment
• Learn and grow within procurement and supply chain
• Clear career progression in buying and vendor management
• Office-based in Navi Mumbai with flexible start times

How to Apply

Send your CV and cover letter to [email protected]
Subject: Application for Buying Admin Assistant – Navi Mumbai

Job Type: Full-time

Pay: ₹300,000.00 - ₹600,000.00 per year

Benefits:

• Paid sick time
• Provident Fund

Application Question(s):

• Do you have experience working in an MNC environment, preferably UK-based?
• Are you fluent in English, both written and spoken?
• Can you demonstrate advanced Excel skills (pivot tables, VLOOKUP, data analysis)?
• Do you have prior experience in procurement or buying support roles?
• Are you familiar with ERP or inventory management systems (e.g., SAP, Zoho, Oracle)?
• Can you manage multiple tasks under tight deadlines effectively?
• Have you worked on landed cost calculations and vendor compliance documentation?
• Are you comfortable with supplier communication and follow-ups?
• Do you have experience in preparing buying reports and maintaining accurate records?
• Are you willing to work in an office-based role in Turbhe, Navi Mumbai?

Work Location: In person