Business Proposals & Admin Support Engineer

About Xeluxe:

Xeluxe FZ LLC is a Dubai Civil Defence–approved House of Expertise and Saudi Salamah–certified Fire & Life Safety Consultancy, delivering innovative fire engineering solutions across the UAE, Saudi Arabia, Qatar, India and beyond.

Role Overview:

We are looking for a detail-oriented and proactive Business Proposals & Admin Support Engineer to assist in preparing project proposals, handling client portal registrations, managing CRM updates, and supporting business coordination and documentation tasks.

Key Responsibilities:

• Prepare, format, and submit project fee proposals and technical documents.
• Coordinate with internal technical teams for input and proposal finalization.
• Handle client/vendor portal registrations, prequalification submissions, and document uploads.
• Track proposal submissions and follow up with clients professionally via email and CRM updates.
• Maintain and update the CRM system with lead status, contact information, and follow-up actions.
• Assist in maintaining proposal trackers, contact databases, and project documentation.
• Support administrative functions, such as client communication, report preparation, and coordination with management.

Requirements:

• B.Tech in Civil, Mechanical, Fire & Safety, or related engineering discipline.
• Minimum 2 years of experience in proposal preparation, business coordination, or administrative support.
• Excellent communication and writing skills.
• Proficient in MS Office (Word, Excel, PowerPoint); experience in CRM tools is an advantage.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.