Bid/Proposal Specialist

Job Description

We are seeking a Bid and Proposal Specialist to join our India-based team, supporting the bid management process for U.S. State and Federal government contracts. The ideal candidate will have at least 2 years of experience handling U.S. bid portals, with expertise in portal navigation, identifying opportunities, qualifying, tracking, and proposal submissions. As part of the India operations of a U.S.-headquartered company, you will collaborate with cross-functional global teams to ensure timely, accurate, and competitive bid submissions. This role requires strong analytical, organizational, and communication skills to manage bid opportunities efficiently. Responsibilities: Manage and navigate various State and Federal bid portals, including registration, identification of opportunities, tracking, and submission processes. Maintain an organized bid pipeline, prioritizing opportunities based on deadlines and business goals. Review and analyze RFPs, RFQs, and other solicitation documents to determine bid eligibility and strategic fit. Consolidate and track bid opportunities based on due dates and priority levels. Quickly understand the complexities of proposals and procurement requirements to make informed bid/no-bid decisions. Develop and format bid responses, ensuring clarity, compliance, and alignment with RFP requirements. Create compelling written content, including executive summaries, responses, and supporting documentation. Utilize MS Office tools (Excel, Word, PowerPoint), SharePoint, MS Teams, and OneDrive for document management and collaboration. Translate complex data into visual formats such as charts, graphs, and infographics to enhance proposal presentations. Ensure accuracy and consistency in all written materials by proofreading for grammar, sentence structure, and formatting. Present bid pipeline and opportunity tracking in a dashboard format for leadership visibility. Work collaboratively with internal teams to gather necessary information and meet tight deadlines. Support post-submission activities, including follow-ups, compliance checks, and audit documentation. Exhibit strong teamwork, adaptability, and a proactive approach to bid and proposal management. Qualifications: Minimum 2 years of experience handling State and Federal bid portals and procurement processes. Strong understanding of government contracting, bid documentation, and submission requirements. Exceptional writing and editing skills, with the ability to convey complex ideas clearly and concisely. Ability to interpret RFP requirements and craft responses that align with evaluation criteria. Proficiency in MS Office Suite, SharePoint, OneDrive, and collaboration tools like MS Teams. Experience in data visualization, translating proposal content into charts, graphs, and visuals. Highly organized, deadline-driven, and detail-oriented, with the ability to manage multiple bids simultaneously. Strong verbal and written communication skills, with the ability to collaborate across teams. Positive, proactive attitude with a commitment to delivering high-quality work under tight deadlines. Flexibility to work overlapping hours with U.S. teams as needed.