Back Office Executive

Job Summary:

We are seeking a diligent and organized Back Office Staff member to join our team. The ideal candidate will be responsible for managing various administrative tasks, including invoicing, stock maintenance, vendor communications, documentation, supplier visits, and customer interactions. Proficiency in computer usage and fluency in English are essential.

Key Responsibilities:

• Invoicing:
• Prepare and issue invoices to customers accurately and promptly.
• Ensure all invoicing details are correct and in compliance with company policies.
• Stock Maintenance:
• Monitor and maintain stock levels from the factory.
• Coordinate with the production team to ensure timely stock updates.
• Manage stock records and conduct regular inventory checks.
• Vendor Communication:
• Communicate with vendors for order placements, inquiries, and follow-ups.
• Negotiate terms and conditions with vendors to ensure the best deals.
• Documentation:
• Prepare and manage documentation related to shipments, purchases, and sales.
• Maintain organized records of all transactions and communications.
• Supplier Visits:
• Visit suppliers to assess product quality, discuss orders, and maintain good relationships.
• Report findings and updates to the Operations Manager.
• Customer Interaction:
• Respond to customer inquiries and provide information about products and services.
• Handle customer complaints and resolve issues in a timely manner.

Requirements:

• Education:
• High school diploma or equivalent; additional qualifications in business administration or related fields are a plus.
• Experience:
• Previous experience in a similar role for atleast 4 years.
• Skills:
• Proficiency in computer usage, including MS Office Suite (Word, Excel, Outlook).
• Fluency in English, both written and spoken.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all tasks.

Job Type: Full-time

Pay: ₹12,000.00 - ₹18,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 4 years (Required)

Work Location: In person