Back Office Executive

Job Description

Responsibilities: Data Management & Entry: Accurately enter, update, and maintain various types of data in company databases, spreadsheets, or specialized software systems. Ensure data integrity, consistency, and completeness. Perform data verification and validation checks. Document Processing & Management: Process and manage various documents, including invoices, purchase orders, customer records, contracts, reports, and other business-related paperwork. Organize, file, and retrieve physical and digital documents systematically. Ensure proper archiving and easy accessibility of records. Operational Support: Coordinate with different departments (e.g., Sales, Finance, Logistics, Customer Service) to gather necessary information or provide support. Assist in preparing reports, presentations, and summaries based on collected data. Handle general administrative tasks such as photocopying, scanning, printing, and managing office supplies. Follow up on pending tasks and ensure deadlines are met. Customer/Client Communication (Internal): Address internal queries from other departments related to data or document status. Communicate clearly and effectively with colleagues to ensure smooth workflow. Process Adherence & Improvement: Adhere strictly to all company policies, procedures, and data security protocols. Identify potential bottlenecks or inefficiencies in back-office processes and suggest improvements. Confidentiality: Maintain strict confidentiality of all sensitive company and customer information. Communication: Communicate clearly and respectfully with internal teams. Fluency in Marathi and Hindi is essential for daily internal interactions. Good English proficiency is beneficial for reading instructions, using software, and formal communication.