Back Office Assistant

Job Description

Job Summary: We are seeking a dependable and detail-oriented Back Office Assistant to support our administrative and operational functions. The ideal candidate will be a graduate with strong organizational skills and the ability to manage multiple tasks efficiently while maintaining confidentiality and accuracy. Key Responsibilities: Perform accurate data entry and maintain comprehensive records and files. Manage document handling, storage, and retrieval processes both digitally and physically. Assist with the preparation of reports, spreadsheets, and internal documentation. Liaise with internal departments to ensure smooth workflow and timely communication. Monitor and manage inventory of office supplies and administrative tools. Handle correspondence and respond to internal and external inquiries professionally. Maintain databases and ensure data integrity and security. Provide administrative support to other teams as needed. Required Qualifications: Graduate degree (Bachelor’s degree in Commerce, Business Administration, or related field preferred). Minimum 1-2 years of experience in a similar back-office or administrative role. Proficiency in MS Office (especially Excel and Word) and familiarity with office systems. Strong attention to detail, accuracy, and time-management skills. Good verbal and written communication skills. Ability to handle confidential information with integrity. Preferred Skills: Experience with data management and CRM tools. Ability to work independently and in a team environment. Familiarity with documentation standards and file management systems.