Asst. Manager - HRMS & Payroll

Job Description

Job Summary: We are looking for a detail-oriented and experienced Assistant Manager for HRMS (Human Resource Management System) and Payroll management. This role will be responsible for managing HR data, maintaining payroll systems, ensuring timely and accurate payroll processing, and compliance with relevant laws and regulations. The ideal candidate will work closely with HR teams and other departments to ensure smooth HR operations and payroll functions. Duties and Responsibilities: 1 . HRMS Management: o Manage and update the HRMS system for employee records, benefits, leaves, attendance, and performance data. o Ensure data integrity and confidentiality in the HRMS system. o Work with the IT team to troubleshoot and resolve HRMS-related issues. o Generate and maintain HR reports related to employee data, performance, and attendance. 2 . Payroll Administration : o Oversee end-to-end payroll processing for the organization. o Ensure that payroll is processed accurately, on time, and in compliance with statutory requirements. o Coordinate with the finance team to ensure smooth payroll disbursements. o Monitor and manage employee attendance, overtime, and deductions for payroll calculations. 3. Statutory Compliance: o Ensure adherence to statutory regulations such as PF, ESI, PT, LWF and other applicable labor laws. o Prepare and file monthly/quarterly/yearly returns for statutory compliance. o Stay updated on changes to tax laws, statutory regulations, and compliance requirements. o Must have good knowledge of tax computation & TDS 4. Employee Queries and Support: o Address employee queries related to payroll, leave, benefits, and other HRMS-related issues. o Provide support in resolving payroll discrepancies and ensure prompt resolution. 5. Leave & Attendance Management: o Maintain and manage employee leave records and attendance data. o Ensure accuracy in the leave management system and address any discrepancies. 6. Reporting & Analysis: o Prepare and present periodic payroll, tax, and HRMS reports to management. o Analyze payroll trends and suggest process improvements. o Collaborate with HR teams to prepare monthly and annual reports on employee data and payroll. 7. Process Improvement: o Identify opportunities for process optimization in HRMS and payroll functions. o Implement best practices in payroll management and HRMS data handling. Qualifications/Experience and Skills: - Educational Qualifications: o MBA in HR - Experience: o 6-8 years of experience in HRMS and Payroll management. o Prior experience with HRMS systems and payroll processing is essential. - Technical Skills: o Proficiency in HRMS software and Microsoft Office Suite (Excel, Word, PowerPoint). o Familiarity with payroll software and tools. - Knowledge of Compliance: o Strong understanding of labor laws, tax regulations, and statutory requirements. o Knowledge of payroll tax filing and compliance processes. - Communication: o Strong verbal and written communication skills. o Ability to explain complex payroll and HRMS concepts to employees in a simple and clear manner. - Attention to Detail: o Exceptional attention to detail and accuracy in handling payroll and HR data. - Problem-Solving: o Strong analytical and problem-solving skills with a proactive approach to addressing issues. Preferred Qualities: - Team player with the ability to work independently. - Ability to manage multiple tasks and meet deadlines in a fast-paced environment. - Confidentiality and integrity in managing sensitive HR and payroll data