Associate - Registrar Office

Job Title:

Function / Department:

Location:

Reports to position:

Band:

Job Purpose

To support the Registrar’s Office (RO) office needs across all academic programmes. To

Coordinate with stakeholders for collection of data and compilation of Records.

Job Outline

The primary responsibility of the job holder is to closely work with the Manager to support in

keeping the records of the students and Alums. Supporting manager on basic checks related

to automation process of RO.

S/He has to coordinate with Manager to check the historical data in SAP across programmes.

The Incumbent is responsible for logistical support for the distribution of Certificates for every

graduation. S/He has to support the Manager for the Graduation related data-checks across

programmes.

S/He is responsible for preparing Integrated Calendar and supporting Manager in Term Wise

Registration by preparing supporting documents.

The Incumbent should support in Enhanced Graduation Audit across programmes.

Job Specification:

Knowledge / Education Specific Skills Desirable Experience

Graduate Degree, Ms Office, IT savvy understanding programme requirements, Record keeping 1 - 2 years

Job Interface/Relationships:

Internal External

All programme offices for Academic

programmes, IT, Finance As per department’s requirement

Key Responsibilities, % Time Spent

1 Graduation Related Activities 20%

2 Historical Transcripts Checking & Integrated Calendar 25%

3 Dispatching of Certificates to students / Enhanced Graduation Audit 20%

4 Attendance Audit 20%

5 Student Database Maintenance 15%

Total Time Spent on All Responsibilities 100%

Key Result Area Weightage

1 Graduation Related Activities: Support in graduation related activities. Printing of Certificates, Labels and certificate distribution 20%

2 Historical Transcripts Checking & Integrated Calendar: Extend support in checking the transcripts issued previously with Official transcripts. Updating the Integrated calendar on regular intervals and sharing with required stakeholders Support in preparing the required files to update in SAP before the start of term. 25%

3 Dispatching of Certificates to students & Enhanced Graduation Audit : Regular update of address collection from the concerned team member and dispatching the certificates on time and maintaining the data. Reconciling the status of certificates on timely basis and coordinate with alumni office for their contact details to dispatch them to Alums Extend support in Enhanced Graduation Audit 20%

4 Attendance Audit Thoroughly assess and scrutinize attendance records, adhering to programme policies and flag absentees with one week after the completion of the term 20%