Associate Project Manager

Position Overview:

In a projectized organisational structure, the Associate Manager - Project is responsible for the successful execution of IT service projects. This role combines leadership in project delivery with project management responsibilities, fostering a high-performance culture and ensuring alignment with project and organisational objectives.

Key Responsibilities:

Delivery Management:

• Lead and oversee the successful delivery of IT service projects, ensuring alignment with scope, timelines, and budgets.
• Define project objectives, deliverables, and success criteria while managing project lifecycles.
• Track and report project progress using standardized dashboards and KPIs.

SLA and KPI Management:

• Ensure that all projects meet contractual SLA obligations and internal performance standards.
• Conduct root cause analyses for SLA breaches and implement mitigation strategies to avoid recurrence.

Customer Relationship Management:

• Act as the primary liaison for customers on project-related issues, updates, and escalations.
• Regularly conduct project reviews and feedback sessions with clients to enhance satisfaction and retention.

• Conduct regular performance reviews, provide constructive feedback, and address underperformance.
• Identify training needs and coordinate professional development opportunities to enhance team skills and capabilities.

Risk and Issue Management:

• Maintain a risk register for projects, proactively identifying and addressing potential risks.
• Facilitate rapid escalation and resolution for critical project issues.

Change and Transformation Management:

• Manage project scope changes through structured Change Control Processes.
• Communicate and align stakeholders on transformation initiatives and ensure proper documentation.

Governance and Compliance for Projects:

• Establish and monitor governance frameworks for effective project delivery.
• Ensure compliance with legal, regulatory, and organisational standards on a per-project basis.

Delivery Financial Management:

• Develop and track project budgets, billing, and financial forecasts.
• Maintain financial dashboards to monitor project profitability and cost-effectiveness.
• Conduct variance analysis between planned and actual financial outcomes for each project.

Continuous Improvement:

• Collect feedback from project teams and clients to implement process improvements.
• Promote a culture of innovation and learning within the project teams to drive efficiency and quality.

Team Leadership in Projects:

• Lead cross-functional project teams, ensuring clarity of roles and responsibilities.
• Act as a mentor and coach to project team members, fostering professional growth.
• Encourage collaboration and communication within the team to deliver high-quality results.

Qualifications:

• Greater than 8 Years of Experience in Project Management or Similar Role
• Industry - IT or IT Managed Services
• Education: Bachelor’s degree in IT, Project Management, or a related field.
• Experience:
• Proven experience in managing projectized environments, IT service delivery, and people management.
• Demonstrated success in leading and developing diverse teams.
• Certifications: PMP, PRINCE2, ITIL, or Agile certifications are preferred.

• Good to Have Skills:

• Expertise in project management frameworks (e.g., Agile, Waterfall).
• Proficiency in team management tools (e.g., ServiceNow, Jira, Microsoft Project).
• Strong leadership, conflict resolution, and decision-making abilities.
• Exceptional communication and interpersonal skills.

Key Competencies:

• Project Orientation

  : Expertise in handling project lifecycles from initiation to closure.

• Stakeholder Management

  : Effective communication and relationship-building with clients and teams.

• Resource Optimisation

  : Strategic allocation and management of resources to ensure efficiency.

• Risk Mitigation

  : Proactive identification and resolution of risks.

• Continuous Improvement

  : Focus on driving innovation and quality enhancements.

Work Environment:

• Dedicated to leading multiple projects concurrently.
• Occasional travel to customer or project sites may be required.

Flexibility to work outside regular hours to meet project milestones or address critical issues