Associate - Operations & Procurement

Job Description

Requirements Strong organizational and time-management skills. Excellent written and verbal communication abilities. Ability to multitask and manage several procurement activities simultaneously. Attention to detail, with the ability to analyze data and financial reports. Knowledge of procurement and inventory management processes. Familiarity with MS Office tools, especially Excel. Problem-solving skills and the ability to address and resolve issues with vendors. Ability to build and maintain relationships with suppliers and internal teams. Job Responsibilities Create purchase orders and send them to chosen vendors. Supervise orders and determine if the product quantity is sufficient. Make appropriate adjustments to orders as needed. Prepare and maintain purchasing reports, records, and updated price lists. Interact with suppliers daily to develop and nurture mutually beneficial relationships. Track delivery times and report any issues with the product or delivery. Monitor the status of orders and contracts. Calculate all order costs and evaluate invoices for accuracy. Determine when products are unusable or damaged. Handle deliveries with short or over-ordered products, goods not received, and damaged items. Ensuring that the product inventory is always in compliance with company policy. Handle any required documentation. Assist in researching new vendors and comparing competing suppliers. Maintain up-to-date and precise records of orders, shipments, inventory, and reports. Following up with suppliers for confirmation of orders. Place standard orders that do not require approval. Establish and enforce procurement policies and procedures. Evaluate and choose suppliers the company will do business with. This includes examining the quality of the product, pricing, and delivery time, then deciding which suppliers best fit the company's needs. Analyze and compare financial reports and pricing proposals from several trusted suppliers before negotiating terms and prices to obtain the best deal for the company. Monitoring contracts to ensure that the supplier meets expectations and invoices are approved and paid in a timely manner. Making any required adjustments or changes to existing contracts. Keep track of all goods and services ordered and received and maintain accurate inventory records, including details on price, performance, and delivery. Ensure responsible procurement practices meet company objectives and compliance requirements. Follow up with vendors and suppliers if any escalations from the business and resolve them within the UAT. Manage travel bookings, including flights, accommodation, and transportation, ensuring all arrangements align with company policies and employee preferences. Assist employees with travel-related queries, such as visa requirements, travel itineraries, and travel expense reimbursements. Maintain and update records of travel bookings, ensuring accurate documentation for expense reporting and compliance with travel budgets. Show more Show less