Assistant to the Executive Director

Job Role: Operation Internship

Location: Balewadi, Pune

Fresher with good communication skills.

About Role

We are seeking a proactive, detail-oriented, and highly organized Assistant Executive to the

Director who will provide comprehensive support to the Managing Director (MD) in planning,

administration, communication, and execution of key business initiatives. The ideal candidate

will possess excellent communication skills, the ability to multitask effectively, and a strong

sense of accountability.

Responsibility

• Support the Managing Director in executing his vision, strategy, and tactical plans.
• Manage all communications — including emails, information flow, and correspondence; respond where appropriate and highlight priorities for the MD’s

attention.

• Plan, organize, and maintain the MD’s calendar, appointments, and recurring tasks.
• Prepare meeting agendas, record accurate minutes, and ensure timely follow-up on

action items.

• Act as a ‘follow-up manager’ across the Board and Senior Leadership Team to ensure

timely execution of assigned actions.

• Draft, edit, and manage reports, presentations, notes, and other business documents.
• Attend Senior Leadership and strategic meetings, both on-site and off-site, to

document discussions and outcomes.

• Maintain excellent relationships with clients and internal teams through professional

communication and follow-up.

• Uphold the highest standards of confidentiality, professionalism, and integrity at all

times.

Requirements

• Experience: 2–3 years in a similar role, preferably as an Executive Assistant to a

CEO/Director in a professionally managed organization.

• Education: Graduate in any discipline (Business Administration or related field

preferred).

• Communication Skills: Excellent in reading, writing, and speaking English, Hindi and

Marathi; polished interpersonal and influencing abilities.

• Technical Skills: Strong command over Microsoft Office applications (Word, Excel,

PowerPoint, Outlook).

• Organizational Skills: Exceptional ability to prioritize, plan, and manage time

effectively under pressure.

Professional Traits:

• Reliable, accountable, and proactive in completing assigned tasks.
• Calm under pressure and capable of handling multiple priorities.
• Approachable, diplomatic, and tactful in communication.
• Open-minded and adaptable to new ways of working.
• Willing to go the extra mile to achieve goals and support leadership.