Assistant Manager - Procurement

Job Description

Job Title - Assistant Manager Procurement Function/Department - Procurement/Finance Job Location - Gurgaon/Noida Position Summary & Scope Obtain specific BOQ’s (bills of quantities) from user team; assist in development of procurement plan, liaise with vendors, finalize payments and implementation schedule with vendors, expedite order delivery with the objective of ensuring implementation of projects with adherence to targeted quality, cost and schedule parameters. This is a central team role requiring coordination with interactions with users and suppliers spread geographically having significant impact on the overall organizational goals. Areas of Responsibility (Key Result Areas) Procurement Planning: Work with a range of internal stakeholders to clearly identify procurement needs, oversee timelines and budget and ensure adherence to savings & other strategic objectives. Initiate negotiations and vendor relationship management. Optimize overall costs and focus on enhancing operational efficiencies. Negotiations: Price discovery, external benchmarking and negotiating the most competitive prices, SLAs and contract terms. Identifying clear external benchmarks and collating the details of various cost components. Consistently improving cost competitiveness of the suppliers Vendor Management: Prepare RFI/RFQ on SAP Ariba, identify potential suppliers and contract management & governance, Manage vendor accounts reconciliation. Develop a clear understanding of suppliers’ strategic strengths, supplier performance evaluation, expand supplier network and maintain consistent vendor performance and engagement. New product development & trials execution. Operations Management: Manage conflicts, resolve escalations, ensure user satisfaction, ensure documentation compliant with Internal & External Audit standards, and review delivery timelines. Logistics: Confirm order with vendor; prepare internal approval note; coordinate sign off on the internal approval note; finalize the legal terms and conditions with the vendor; if required then organize kick off meeting between supplier and modernization for handover on delivery and execution; resolve escalations by modernization (user) with respect to supplier in order to ensure installation of equipment to user satisfaction Contract Management: Review status of vendor deliveries against orders released, supervise timely follow-up with vendors, monitor changes in user requirements during implementation and communicate appropriately to vendors, coordinate with Finance for vendor payments to ensure Timely delivery of orders and execution of projects as per project plan. Timely approval, addendum, extension of recurring services/contract/rate card. Job Description Page 2 of 2 Organizational Relationships Reporting To General Manager Procurement Reviewer/Skip Level Manager General Manager Procurement Number of employees reporting to the Role Functionally Administratively NA NA Team Strength NA Reportee Role(s) Functionally Administratively Job Accountability Indicators Financial Non-Financial Saving target Supply assurance, quick TAT Key Interactions Frequent interactions (inside and outside the organization). Stakeholder Type Most Frequent Contacts Frequency Purpose & Nature of Contact External Weekly, Need Based Internal Daily, Need Based External Qualification and Experience Educational Qualifications Required Relevant Experience B.E. / B. Tech./Graduation + MBA (will be added advantage) 5 - 7 years of experience in Procurement function specifically Capital Expenditure, MICE and marketing spend, Vendor Management, Strategic sourcing and effective negotiation Key Skills & Core Competencies Functional Competency Behavioral Competency Negotiations Contract management Supplier Management Aquarius and SAP Ariba(internal tool) Analytical Thinking Communication Skills Execution Excellence Creating and Innovating Show more Show less