Assistant Manager – HR Operations

Location:

Mumbai (On-site)

Experience:

Minimum 10 years in HR Operations (with 3–5 years Talent Acquisition exposure)

CTC:

₹10–12 LPA

Employment Type:

Full-time

Role Summary

We are hiring an experienced and structured HR Operations professional to manage end-to-end HR processes for a 60+ employee organization. The role includes Payroll, Compliance, HRMS (Keka), Employee Lifecycle, Performance Management, Employee Engagement, and oversight of Talent Acquisition. The ideal candidate is disciplined, detail-oriented, process-driven, and capable of independently managing HR with strong ownership.

Key Responsibilities

HR Operations & Employee Lifecycle

Manage complete employee lifecycle: onboarding, induction, confirmations, transfers, separationsEnsure accurate HR documentation, employee files, and statutory recordsManage attendance, leave, time-tracking and discipline adherence (9 AM–6 PM shift)Maintain and update employee data in HRMSCoordinate with Finance, IT, Admin for lifecycle processes

Payroll & Compliance

Process monthly payroll with 100% accuracy and timely closureEnsure compliance with PF, ESIC, PT, Bonus, Gratuity, and Shops & Establishment ActMaintain statutory registers, compliance files, and audit-ready documentationCoordinate with Finance for payroll inputs, reconciliations, and auditsConduct regular HR audits for compliance and process checks

HRMS Management (Keka Preferred)

Manage HRMS workflows: attendance, leave, approvals, regularizationsEnsure accuracy of HRMS data across all modulesTrain employees and managers on HRMS usage and processesIdentify gaps and drive HR automation to reduce manual tasks

Talent Acquisition Oversight

Support sourcing, screening, coordination, and closure of key rolesManage recruitment agencies and control hiring costsMaintain hiring trackers, interview scorecards, and candidate MISStrengthen employer branding on Naukri, LinkedIn, and other platformsShare weekly hiring updates with management

Employee Engagement, Culture & Retention

Plan and execute monthly employee engagement activitiesConduct pulse surveys and feedback sessionsHandle employee grievances with confidentiality and fairnessSupport retention initiatives and culture-building programs

Performance Management

Manage annual appraisal cycles, mid-year reviews, and goal-settingAssist managers with KPI setting and performance documentationTrack performance issues and support PIP implementationMaintain appraisal records and ensure timelines are followed

HR Policies & Process Improvement

Draft, update, and enforce HR policies and SOPsImprove HR workflows through process re-engineering and automationEnsure consistent implementation of HR policiesPrepare HR dashboards and submit monthly HR reports

Exit Management

Manage resignation workflow and notice period trackingConduct exit interviews and maintain exit documentationCoordinate FnF settlements, clearance forms, IT/Asset handoversPrepare insights from exit trends to support retention

Candidate Profile

Must-Have Skills

Minimum 10 years experience in HR Operations (mandatory)Strong command of payroll, compliance, and labor laws

Hands-on Experience With HRMS (Keka Preferred)

3–5 years exposure to Talent AcquisitionExcellent communication, people-handling & discipline enforcementHigh ownership, confidentiality, and attention to detailAbility to manage HR independently in a fast-paced environment

Preferred Qualifications

MBA/PGDM in Human ResourcesExperience managing HR Ops for 60–200 employeesBackground in manufacturing/export/e-commerce/fast-growing companies