Assistant Manager HR Audit in Social & Security

Job Description

Experience - 3-5 years of experience in HR, with a focus on social audits and security compliance. Qualifications: Bachelor's degree in Human Resources, Business Administration, or a related field. Job Summary: The HR Assistant Manager will play a crucial role in ensuring the company's compliance with social audit standards (SEDEX), security requirements (CTPAT & SCAN), and other relevant regulations. This position will be responsible for coordinating and supporting all aspects of these audits, including documentation, training, implementation of corrective actions, and maintaining strong relationships with auditors and relevant stakeholders. The ideal candidate will have a strong understanding of HR principles, audit processes, and a commitment to ethical and compliant workplace practices. Responsibilities: Social Audit (SEDEX): Audit Coordination: Schedule and coordinate SEDEX audits, including pre-audit preparations, on-site audits, and post-audit follow-ups. Act as the primary point of contact for SEDEX auditors. Manage and maintain all SEDEX documentation, including self-assessment questionnaires (SAQs), corrective action plans (CAPs), and audit reports. Compliance & Implementation: Ensure compliance with SEDEX requirements related to labor standards, health and safety, environment, and business ethics. Implement and maintain policies and procedures to meet SEDEX standards. Conduct internal audits and risk assessments to identify potential non-compliance issues. Develop and deliver training programs on SEDEX requirements for employees and management. Corrective Actions: Develop and implement corrective action plans to address audit findings. Monitor and track the progress of corrective actions and ensure timely completion. Analyze audit data and identify trends to improve overall compliance. Security Audits (CTPAT & SCAN): Audit Management: Coordinate and support CTPAT (Customs Trade Partnership Against Terrorism) and SCAN (Supplier Compliance Audit Network) audits. Maintain accurate records of security-related documentation, including risk assessments, security procedures, and training records. Ensure compliance with CTPAT and SCAN security requirements. Security Procedures: Implement and maintain security procedures related to physical security, access control, personnel security, and information security. Conduct regular security assessments and identify potential security vulnerabilities. Develop and deliver security awareness training programs for employees. Documentation and Reporting: Maintain detailed records of all security related activities. Generate reports on security performance and compliance. Work with relevant departments to assure all required documentation is available. General HR Responsibilities: Policy Development & Implementation: Assist in the development and implementation of HR policies and procedures related to social compliance and security. Ensure that all policies and procedures are communicated effectively to employees. Employee Training: Develop and deliver training programs on relevant HR topics, including labor laws, ethical conduct, and workplace safety. Maintain accurate training records. Documentation & Record Keeping: Maintain accurate and up-to-date HR records, including employee files, audit documentation, and training records. Ensure compliance with data privacy regulations. Stakeholder Communication: Communicate effectively with internal and external stakeholders, including auditors, employees, and management. Act as a liaison between HR and other departments regarding audit-related matters. Continuous Improvement: Stay up-to-date on changes in social audit standards, security regulations, and HR best practices. Identify opportunities for process improvement and implement changes to enhance efficiency and effectiveness.