Assistant Manager HR and Administration

Key Responsibilities

1. Hiring and Onboarding

• Handle the entire hiring process—sourcing, screening, interviews, offers, and joining formalities—for corporate, plant, and field roles. Support campus hiring and recruitment drives when needed.
• Conduct structured induction, collect documents, complete background checks, and track 30/60/90-day onboarding progress.

2. Performance & Talent Management

• Manage the performance review cycle, including goal-setting, mid-year reviews, and PIP tracking, ensuring fairness.
• Identify training needs and coordinate technical, safety, and soft-skills training programs.

3. Payroll, HRMS & Employee Services

• Work with Finance to ensure accurate monthly payroll inputs; manage attendance, leaves, benefits, reimbursements, and exit formalities on the HRMS.
• Maintain complete and error-free employee files and HR documents.

4. Employee Engagement, Welfare & ER

• Run engagement and welfare activities to support culture, retention, and productivity; act as the point of contact for employee grievances and policy questions.
• Plan engagement activities across locations and track participation and impact.

5. Compliance & Audits

• Ensure compliance with labour laws and statutory requirements (PF, ESI, gratuity, minimum wage, etc.). Maintain statutory registers, SOPs, and support internal/external audits.
• Keep all HR files and trackers updated and audit-ready.

6. Administration & Infrastructure Management

• Oversee facilities, housekeeping, transport, security, pantry services, visitor management, and workplace safety across offices and sites.
• Manage vendor selection, contracts, SLAs, costs, and minor civil/electrical work; raise and track service requests and AMC schedules.

7. Site & Project Support (Biogas/CBG Context)

• Support project sites with onboarding, statutory compliance, PPE distribution, attendance accuracy, and O&M shift planning.
• Coordinate safety training and audits specific to biogas and waste-to-energy plant operations.

8. Data, Dashboards & SOPs

• Maintain HR/Admin MIS: headcount, open positions, payroll accuracy, leave data, training hours, engagement metrics, vendor SLAs, and audit status.
• Create or update HR/Admin SOPs, share policy updates, and ensure adoption through communication and checklists.

Key Performance Indicators (KPIs)

• Accuracy:

  Error-free employee records, payroll inputs, and documentation.

• Timeliness:

  Meeting SLAs for HR tasks, hiring turnaround time, onboarding completion, and ticket resolution.

• Engagement & Training:

  Planned activities completed; participation levels; total training hours.

• Admin Efficiency:

  Response/resolution time for facility issues, vendor SLA performance, and adherence to budgets.

• Compliance:

  Zero major audit findings; on-time statutory filings and registers.

Skills & Competencies

• Technical:

  HRMS/HRIS and payroll systems, ATS tools, vendor and contract basics, advanced MS Office.

• Behavioural:

  Strong execution, teamwork, responsiveness, stakeholder management, problem-solving, and ownership.

• Domain:

  Comfortable working with multi-entity setups and plant/site operations in renewable energy/biogas sectors.

Qualifications & Experience

• Education:

  MBA in HR preferred; BBA (HR) or relevant graduation acceptable.