Assistant Manager - Facilities

Job Description

Role & r Job Title: Assistant Manager - Facilities Location: Hyderabad Department: Facilities Management Job Summary: The Assistant Manager - Facilities will support the Facilities Manager in the day-to-day operations, maintenance, and management of the organizations physical workspaces. This role ensures that facilities are following safety standards, company policies, and industry best practices. The Assistant Manager will also assist in overseeing office support services, including housekeeping, security, vendor management, and space planning, contributing to the optimal and efficient operation of all facilities. Key Responsibilities: Facilities Operations Management: Assist in the coordination of all facilities operations to ensure smooth and efficient management of the company’s office spaces. Oversee day-to-day maintenance activities, including addressing issues related to HVAC, lighting, plumbing, and general upkeep. Work with internal teams and external vendors to ensure timely repair and maintenance of the office infrastructure. Vendor and Contractor Coordination: Assist with the selection, negotiation, and management of facility vendors and contractors for services such as cleaning, security, waste management, and landscaping. Monitor vendor performance to ensure compliance with contract terms, service level agreements (SLAs), and quality standards. Health & Safety Compliance: Ensure the organization’s facilities comply with all local health and safety regulations, including fire safety, emergency preparedness, and building codes. Assist in the implementation of health and safety programs and maintain accurate records of safety inspections, audits, and incidents. Space Planning & Office Management: Assist in office space planning, ensuring efficient use of office space and resources. Help manage seating arrangements, office moves, and general space requirements to support team collaboration and productivity. Budget Management: Assist with preparing and tracking the facilities budget, ensuring that costs are within budgetary limits. Provide reports on expenses related to office maintenance and facilities management. Inventory & Procurement: Manage the inventory of office supplies, equipment, and furnishings. Assist in the procurement of office supplies, furniture, and other facilities-related items. Employee Support: Provide excellent customer service to employees by addressing their needs related to the facilities, including workspace setup, meeting room reservations, and resolving general facility-related issues. Assist with the coordination of employee events, meetings, and office functions to ensure all logistics are in place. Sustainability and Efficiency: Assist in implementing sustainability initiatives and energy-saving programs across office facilities. Identify opportunities for efficiency improvements in energy, waste, and resource management. Qualifications: Education & Experience: Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field preferred. 3-5 years of experience in facilities management or a related role, preferably in an IT, technology, or corporate environment. Familiarity with building systems (HVAC, electrical, plumbing) and basic maintenance practices. Skills & Abilities: Strong communication and interpersonal skills to interact with employees, vendors, and contractors. Ability to manage multiple priorities and work in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and facilities management software (e.g., FMIS). Knowledge of health and safety regulations and building codes. Strong problem-solving skills and attention to detail. Personal Attributes: Strong organizational and time-management skills. Ability to work independently and as part of a team. Proactive, reliable, and able to take initiative in managing tasks and projects. A customer-service-oriented mindset, ensuring the comfort and safety of employees. esponsibilities Preferred candidate profile Perks and benefits