Assistant Manager Administration / Sr. Executive Administration

Job Description

Role & responsibilities General Administration: General Administration of the Office and factory. Attendance & Absentism Supervision: Supervise the Attendance of staff and be in regular touch with the Management and submit a daily report of the Absentism Analysis. Security & Housekeeping Management: Supervise the work of security staff, train them to effectively perform their duties. Prepare work schedule of hosuekeeping staff and regular vigilance. Supervise and keep a strict vigilance of late coming staff and assess the reason for coming late. Maintain and send Daily Work Report of Admin department to the Reporting authority and also send monthly MIS report to the Management. Cost-Cutting Initiative: Incorporate innovative cost cutting strategy to reduce overhead cost. Ensure that cost reduction is implemented in all areas starting from every Stationary Requirement, purchase should be planned and effected and evaluated on the basis of Price, quality etc. Saving electricity and power consumption by judicious use of AC, fan, light etc. 7. Renewal of AMCs : Ensuring proper and periodical maintenance of company's Electric, Electronic Equipments including Computers, Printers, AC's. EPABX, Refigerators. Water Purifiers etc. 8. Responsible for looking after the computers and accessories under EDP department and prepare a report and submit to the Management in regards to replace / repair any computer or accesories like printer, scanner, fax machines, etc. 9. Repairs & Renovation: Overall responsibility of all the repairs and rennovation works going on in factory premise or guest houses or any other offices of the company as specified from time to time. 10. Correspondence: Drafting letters, legal documents, meeting and liasoning government officials. 11. Vendor Development: Developing vendors, negotiating rates of all the stationery and EDP items like computers, printers, fax machines, scanners, etc. Utilities of Company: Monitoring company utilities such as Telephones, Fax, Electricity, Water, Generator etc. Insurance Matters : Undertake all insurance matters at factory related to materials, vehicle, factory, third party liability, etc. 14. Branch Administration: i) Responsible for supervision of general administration of all branch offices. ii) Responsible for overseeing the requirement of furniture, stationery, office equipments, computers, lease agreements, other statutory agreements like Shop & establishments, service tax registraion, etc. iii) Responsible for all insurance matters at branch offices. iv) Responsible for overseeing branch attendance and absentism matters. 15. Other Assignments : Any other duties and responsibilities assigned by the management from time to time. Preferred candidate profile Perks and benefits