Assistant Manager - Admin

Job Description

Ashland India Private Ltd Position : Assistant Manager - Admin Job Description Are you the kind of person that is always thinking, sketching, seeking, and adjustingWho needs to understand how things work and then figure out how they can work betterAre you a passionate, tenacious, solver who loves to work with others who share your driveAre you positive, constructive, and ingenious Are you always solving Then we d like to meet you and bet you d like to meet us. Ashland has an exciting opportunity for an Assistant Manager - Admin to join our Resource Group Team at our Mumbai office. This is a very visible, significant role within the Company and the Life Sciences function. This position will report to General Manager. The Assistant Manager - Admin is responsible for: Looking after day to day office activities, ensure that the office is maintained in a neat and clean manner. Ensure smooth security operations in the entire facility. Manage of petty cash / issuing and reconciliation. Manage repairs, maintenance replacement of office equipment, appliances, furniture etc. Coordinate with vendors like stationary, air conditioning, electricity, computers, IT, water purifiers, civil work, carpentry work, fire extinguishers, pest control, office plant service, telephone lines, mobiles etc... for office maintenance. Will be responsible for all facilities including any upcoming production sites in Mumbai. Vendor management (taking care of vendors, inflow outflow of materials) Vendor analysis, monitoring, price negotiation, AMC management, developing vendor/supplier base for cost effective procurement and timely supply of office equipment, stationery and office contingency items, utility items. Pantry management: manage consumable supplies and facility provided, like vending machine, cutlery etc. Management of conference rooms, training room and making necessary arrangements for the meeting /training/interview. Manage food arrangements for all visitors, inhouse meetings and conferences. Setting up tie up with various hotels, providing options to employees for food services. Support other resource functions like HR, procurement, EHS etc. as the need be. Coordinate in planning and organizing company events like annual days, festival celebrations, Birthday Celebrations etc. Coordinate for desk allocation/change. Set up desk for new joiners and arrange all facilities. Overlook the Travel desk function, assist in Travel related activities as and when required in absence of Travel-admin executive. Assist in housekeeping activities as and when required. Support in Management Activities: Prepare MIS reports for MD Prepare expense reports for MD Analyse and suggest cost effective options to MD Read and vet contract on behalf of MD Checking all bills before approval by MD Education/Experience: Any Graduation. 7-10 years of experience Proven experience at office administration Working knowledge of MS Office Excellent communication and negotiation skills Well-organized and reliable Key Interactions: Internal: All employees Visitors External: Suppliers, venders. Travel: Occasional ( In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer. At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do. Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty. Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit. Ashland is proud to be an Equal Opportunity Employer Minorities / Women / Veterans / Disabled / Gender Identity/Sexual Orientation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. NOTE: We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.