Assistant Manager - Accounts Payable

Job Description

Key Skills: Accounts Payable Expertise: Comprehensive experience in managing Accounts payable process, independent handling client queries and efficiently managing Accounts payable process. Strong Accounting Expertise: Comprehensive knowledge of accounting principles, financial reporting, and variance analysis, ensuring accuracy and integrity in all deliverables. Advanced Excel Skills: Proficient in Excel, including advanced functions and data analysis tools, to streamline processes and enhance reporting accuracy. Effective Communication and Problem-Solving Skills: Strong verbal and written communication skills, with the ability to clearly convey financial data and collaborate effectively with clients, colleagues, and other stakeholders. Proven problem-solving ability to resolve financial discrepancies and operational challenges. Adaptability in Fast-Paced Environments: Experience working in dynamic and challenging environments, with strong prioritization and multitasking skills to effectively manage competing deadlines and responsibilities. Analytical Skills: Excellent analytical and problem-solving abilities with a detail-oriented mindset Experience in : Hospitality/Property Management/Hotel industry experience with knowledge of SAGE as added advantage Key Responsibilities and Tasks: Accounts Payable Management: Post AP invoices, review aged creditor reports, and manage supplier queries to maintain strong relationships with key vendors. Perform supplier statement reconciliations for critical suppliers to ensure accounts are current. Payment Run Treasury and Bank Reconciliation: Handle treasury-related tasks for Payment entries in bank, other bank postings and performing regular bank reconciliations to ensure the accuracy of financial records. Audit Support: Provide support during internal and external audits by responding to audit queries, preparing necessary documentation, and ensuring compliance with audit standards. Process Improvement / Modelling and Reporting Efficiencies : Continuously look for ways to improve processes and operational efficiencies, leveraging your accounting expertise to drive better performance across AP, Treasury, and reporting functions. Build and maintain financial models in Excel to support reporting needs, financial forecasting, and scenario analysis. Create clear, user-friendly templates and worksheets for ongoing financial analyses and reports. 5. Process Documentation and SOP Maintenance: o Ensure all processes are documented thoroughly and maintain up-to-date Standard Operating Procedures (SOPs) for all operational activities. o Regularly review and update process documentation to reflect changes, ensuring clarity and adherence across the team. Tasks Detail : Aged Creditors review, raise queries & open points and resolution. Treasury Bank payment entries ,other bank entries and reconciliation. Resolving & responding to queries from suppliers & UK finance team Satisfy the overall team objective of settling the Companys liabilities on a timely and accurate basis and as per agreed service levels and agreed KPI targets. To liaise with UK Finance team & site staff on day to day basis. To liaise with suppliers as and when required. To ensuring professional standards are maintained at all times whilst optimizing service delivery; To identify and highlight improved ways of working through continuous assessment of working practice. To maintain Purchase Ledger / supplier accounts for areas of responsibility; to include the completion of Supplier Statement Reconciliations as and when required and the regular and timely clearance of debit/unallocated cash balances. To assist with the processing of invoices and credit notes for supplier accounts in areas of responsibility. Resolution of all invoicing queries via email/phone for supplier accounts. To chase for missing invoices with the suppliers. Use application of excel efficiently.