Assistant Facility Manager

Position Overview

Common Area Maintenance (CAM)

Key Responsibilities

• CAM Management

• Prepare, monitor, and reconcile CAM budgets, ensuring transparency and accuracy in cost allocation.
• Track expenses related to utilities, security, housekeeping, landscaping, and other shared services.
• Coordinate with finance teams for CAM billing, audits, and tenant invoicing.
• Provide detailed CAM reports to management and tenants, highlighting variances and corrective actions.

• Operations & Maintenance

• Oversee daily facility operations including HVAC, electrical, plumbing, fire safety, and housekeeping.
• Ensure preventive and corrective maintenance schedules are executed effectively.
• Implement sustainability initiatives to reduce energy and water consumption in common areas.

• Vendor & Contract Management

• Manage service providers for CAM-related services (security, housekeeping, landscaping, etc.).
• Negotiate contracts and monitor vendor performance against SLAs and KPIs.

• Compliance & Safety

• Ensure compliance with statutory requirements, building codes, and fire safety regulations.
• Conduct regular safety audits and emergency preparedness drills.

• Tenant & Stakeholder Relations

• Act as a point of contact for tenants regarding CAM queries and facility-related concerns.
• Communicate CAM policies, billing breakdowns, and operational updates clearly and professionally.

• Budgeting & Reporting

• Assist in preparing annual facility and CAM budgets.
• Generate monthly/quarterly reports on CAM expenses, facility performance, and improvement initiatives.

Qualifications & Skills

• Bachelors degree in Engineering, Facilities Management, Real Estate, or related field.
• 6-8 years of experience in facility management.
• Strong knowledge of building systems and CAM cost structures.
• Proven experience in vendor management and contract negotiations.
• Familiarity with statutory compliance and safety regulations.
• Proficiency in MS Office & Google Sheets.
• Excellent communication, analytical, and problem-solving skills.

Note: Candidate from Western line will be preferred.