Assistant Company Secretary

Job Summary:

Assistant Company Secretary

Role & Responsibilities

• Assist in preparing agendas, notices, and minutes for Board Meetings, Committee Meetings, and General Meetings of the Group Companies.
• Support in convening and organising Board Meetings, Committee Meeting and General Meetings including drafting agendas, notices and minutes
• Ensure timely and accurate filing of statutory returns, forms, and documents with the Registrar of Companies (ROC), MCA, and other regulatory authorities for all assigned entities.
• Maintain and update statutory registers, records, and secretarial documentation for the assigned entities in line with the Companies Act, 2013 and applicable Secretarial Standards.
• Assist in drafting Board resolutions, Directors Reports, Annual Reports, and other statutory documents.
• Support centralized compliance management under applicable laws by ensuring responsibilities are streamlined, documented, and monitored through a centralized tracking system; escalate non-compliances or delays appropriately.
• Liaise with regulatory authorities, statutory auditors, internal auditors, consultants, and legal advisors on secretarial and compliance-related matters.
• Coordinate with internal departments across all entities to support corporate governance initiatives, risk management activities, and internal reporting requirements.
• Assist in managing shareholding records, share transfers, and investor-related communications.
• Provide support in due diligence, corporate restructuring, mergers & acquisitions, and other similar transactions involving group entities, as required.
• Maintain strict confidentiality and ensure adherence to internal governance protocols at all times.

Preferred Candidate Profile

• Qualified Company Secretary (ACS), fresher (including candidates awaiting membership number) or with up to 3 years of post-qualification experience.
• Good understanding of the Companies Act, FEMA, and other corporate laws
• Strong drafting, communication, analytical, and organizational skills.
• Proficiency in MS Office applications, secretarial compliance software/portal-based compliance tools and familiarity with MCA portal and online filing
• Educational Qualification: Member or aspiring member (professional level completed) of the Institute of Company Secretaries of India (ICSI).
• Additional qualifications in Law, Finance, or Management will be considered an advantage.