Grade I - Office/ Core Responsible for supporting the team with accounting and reporting services, helping to ensure the integrity and effectiveness of accounting policy application, internal control, financial reporting, accounting systems support and delivery of financial accounting processes in conformance with BPs systems and requirements.
Job Description:
At bp, we re reimagining energy for people and our planet. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that s what our new FBT center in Pune, India is here to do put digital at the heart of our business and accelerate the transformation of bp s business processes across the world. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS center will drive pioneering digital solutions and agile ways of working.
The AR - Senior Analyst is responsible for leading and coordinating the activities of the team. Accountable for timely and accurate recording of cash receipts, direct debit run and match invoices into the AR ledgers. He will ensure the debtor s position is managed to the relevant components of the current credit policy by ensuring the working capital impact & risk to the relevant business divisions are minimized. Their main responsibility is to post cash to outstanding invoices and undertake the reconciliation of a variety of currency account reconciliations, added to several specific accounting tasks from simple to medium transactions.
Acting as support to the collections team, to ensure customer accounts are supervised are tightly controlled and stays in sync with BP Policy. This includes regular contact with internal / external partners to reach yearly goals / targets delivering a high level of service and support to the Customer, Sales and Finance teams. Prepare documents for period close while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance Build up and maintain professional relationship with Business Partners.
The AR - Senior Analyst supports the team in driving continuous improvement in AR simplification to deliver a standardized and effective process for receivables management.
Key Responsibilities:
Complete day to day customer AR related operational tasks to ensure delivery meets partner and customer expectations and is consistent with set process performance indicators, applicable service level agreements, customer functions core values and policies established within the bp Group.
Specifically, they will:
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Perform / Monitor the day-to-day processing of cheques, Direct Debit run, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner.
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Review and process refund transactions, deductions and other differences in adherence with the policy.
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Review of auto posted transactions
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Issue debit notes and credit notes in adherence to the policy.
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Lead the A/R sub ledger close and support preparation of documents / adjustments for monthly, quarterly and year-end close.
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Supervise and reconcile monthly, quarterly and yearly reports in charge of account reconciliation related queries
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Monitor credit and/ or cash and banking fraud violations and inform / involve all relevant partners within their Delegation of Authority
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Provide support to the whole AR / Collections /Cash and Banking or Treasury/ team to ensure delivery of the team s agreed targets.
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Supervise and perform the timely allocation of incoming payments, unapplied cash, and research on payment discrepancies
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Take care of a wide variety of ad-hoc queries and monitoring of customers accounts consistent with BP s credit standards.
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Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources and coordinating with collection teams /and or directly with customers as vital.
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Maintaining the action to supervise and resolve outstanding A/R, Collections activities / issues which need immediate attention in coordination with different partners.
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Drive follow-up, share and provide resolution within the team and internal or external customers.
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Supervise the review of the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance
Leadership and Support
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Support other team members in daily operations acting as first point of contact.
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Support Line Manager in all projects, systems implementations, strategic topics and any ad hoc activities needed in daily operations.
Stakeholder management:
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Maintain and develop working relationship with Cross functional internal or external FBT.
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BP GBS Credit, Collections, A/R & Accounts Payable Team
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BP Local Country or Regional Finance Team
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BP Group Treasury
System Support and knowledge:
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Knowledge of ERP systems and support ERP enhancements and developments
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Ensure all system upgrades and changes are handled in a timely and accurate manner, carry out testing and training
Project Management involvement & support
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Active involvement in any Cash Management, Cash & Banking strategic, operations or system related projects.
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Initiate Continuous Improvement ideas and actively contribute to projects
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Support Power BI solutions by implementing standard processes; initiate and raise quick wins where these are relevant. And look for opportunities in current processes by means of automation and transformation
Operational/Strategic/Audit Compliance:
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Ensure compliance with BP, legal and regulatory requirements applying to the department s activity like the Cash and Banking Guide/ Policy, QMS/EMS Policy etc
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Ensure the established Process Controls (Framework) are kept and followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them.
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Ensure compliance to all statutory and audit requirements by ensuring that all Primary controls are in place.
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Ensuring all Process documentation (SOPs or DTPs) is up to date, meet the required quality standards and is accurate.
Required Skills & Experience:
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Bachelor s Degree in Economics, Business, Finance, Accounting or related field with relevant language skills.
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Minimum of 3-5 years of experience in managing cash and banking activities, general and / or financial accounting, accounts receivable, cash application operations.
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Experience dealing/working with treasury, cash management & Accounts receivable
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Shared service center experience; preferably in oil and gas industry/or any multinational
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Relevant systems knowledge AS 400 and SAP, etc
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MS Office experience
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English, C1
Skills and competencies
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Language and Interpersonal skills with particular focus on client responsiveness
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Good Analytical and numerical skills with sound financial awareness
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Good interpersonal, influential and decision-making skills to manage and maintain good relationships with key stakeholders.
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Able to deal with sophisticated situations while maintaining the right balance of customer and business focus
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Able to consistently review and adapt approach and style to meet ever changing requirements.
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Able to manage conflicting work issues and deadlines to ensure deliveries are met and knows when to bring up urgent matters on timely manner.
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Able to prioritize, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business value, advancing properly if needed
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Able to produce consistently high-quality information within tight deadlines
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Being able to work under fast paced environment
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Detail oriented
