Administrator

Job Description

Designation: Administrator Qualification: Any Graduate Annual Salary: 480000.00 Min.720000.00Max. Experience(years): 5 Min.15 Max. (Age upto 50year) 1. Job Discription - Administrator Campus Inspection - Take daily/periodic rounds of the entire Campus with following check points for rectification and action where required: Main gate area, car park, driveway and boundary wall Cleanliness, condition of drainage channels, pump, street lights (all pathways), condition of billboards and signboards, condition of boundary wall and pathways. Hideout Caf Cleanliness, requirement of repair and maintenance of furniture, fitments and equipments including washroom area and terrace for water accumulation. Mandir Cleanliness and requirement of maintenance including no growth plants and shrubs on terrace. Horticulture Grass, shrub and hedge cutting including requirement of plantation in main playground, lawns and green spaces in front of and adjoining I.T.S Engineering College, I.T.S College of Professional College, I.T.S College of Health and Wellness Sciences, NewGen premises, boys hostels and Staff quarters. Garbage dumping area Cleanliness and free of excess waste material and flies. Generator shed and adjoining area for cleanliness. Transformer area for security and free of obstacles, undergrowth and plants. Electrical panel rooms and panels (placed indoor and outdoor) for proper covering, free of moisture and water seepage, safety and security aspects. Condition of signages and requirement for retouching, repair or replacement. Security and condition of overhead water tank. Condition of security barbed wires and maintenance requirements. Condition of garbage collection bins for solid waste management. Backside of Hostel Mess kitchen area for cleanliness and orderliness. Upkeep and cleanliness of amphitheatre and surrounding area. Maintain special attention towards cleanliness of washrooms and serviceability of fitments. Inspections for water accumulation on the premises including terraces to prevent breeding of mosquitoes. Repair and maintenance places in infrastructure and buildings e.g. terraces, which gives way to water seepages. Maintain guest houses/rooms in ready to occupy state at all times. Daily allocation of duties to team members and staff, i.e. supervisors, electricians, plumbers, welders, carpenters, peons and security personnel. Organise periodic maintenance of the rainwater harvesting system and maintenance of such records. Security and Safety (Fire Safety System inclusive) Undertake all routine safety tasks in accordance with the existing security policy of the Campus. Scheduling and checking of security guard duties. Instituting reports and contingency plans in absentee cases. Routine checks on condition and serviceability state of fire equipments and hydrants. Imparting fire safety training and conducting periodical safety drills with staff. Maintenance of checklist for safety and security (including fire safety) with regular updation. Ensuring security of all doors and opening leading into shaft areas and terraces. Accounting for and implementation of a pilferage proof system implementation for diesel fuel used in generator set/s. Ensure security of storage spaces with equipment and items. Monitor implementation of security measures instituted for computer labs, departmental labs, library and all spaces which have movable equipment and inventories. Electrical Record and maintain all documents connected with electricity supply from main panel room to different distribution panels in buildings and systems in the Campus. Keep a record on electricity consumption on a daily basis and report abnormalities. Check for electrical fire safety issues in buildings e.g. condition of wires, panels, changeovers, busbars, connectors, contact breakers and switchboards. Maintain checklist of such points and update periodically. Take regular reports from electrical system and maintenance team based on checklist points and monitor their tasking schedule. Process routine electricity supply bills and maintain records as per policy. Check working condition of alarm system instituted for indicating grid electricity outage and restoration. Maintenance of electrical equipments & fitments: Monitor condition of regular electrical equipment and fitments, e.g. fans, lights, switches and plug points. Maintain minimum level of maintenance stock for repair and replenishment of electrical fitments. Update checklist for monitoring serviceability state of electrical equipment and fitments. Heavy Electrical Appliances: Timely maintenance and serviceability of all air conditioners (window, split, ductable and variable refrigerant volume [VRVs]). Monitoring health of all wiring and earthing connections of all heavy electrical appliances, keep record, perform preventive maintenance and report any abnormalities. Monitoring serviceability, timely maintenance and safety aspects related to all elevators installed in the Campus. Undertake rectification actions with respect to elevator operations with original equipment manufacturer (OEM) on immediate basis. Generator set/s: Monitor running hours, maintain record of hours run and fuel consumed. Ensure timely initiation of maintenance as per running hours and time period. Update all documents with respect to generator sets and service reports. Solar Power Supply System: Processing routine clearance of bills related to solar power system. Cleaning of own solar power panels according to schedule. Water Supply Monitor and record running timings of water pumps and serviceability state with back up arrangements for all tanks less Campus main overhead tank. Monitor and record water consumption in Campus and report excessive use/wastage of water. Check for leakages and seepages from water pipelines. Keep regular check and record of purified water (including serviceability of reverse osmosis [RO] plants and machines) supply and institute measures to prevent wastage. Ensure timely and adequate supply of water in washrooms to include hot water supply during winter season. Checking serviceability of alarm systems in place indicating topped up condition of overhead water tanks. Record and monitor timely cleaning of all storage water tanks on rooftops including drinking water. Monitor serviceability of drinking water chiller systems and supply to various RO water supply points. Water Drainage and Sewage System Monitor that all storm drains, rain water harvesting system pipelines and channels and other drainage pipes for proper disposal of water. Ensure that the sewage lines and pits are clear for free flow of waste discharge. Check that there is no accumulation of sewage waste or discharge water at any place in the Campus. That there is no intermixing of discharge, fresh and potable water at any time. Housekeeping and Cleanliness Monitor and maintain the highest standards of cleanliness in classrooms, offices, restrooms, corridors, hostels, mess and dining areas, infirmary/first- aid room, open spaces, auditoriums, seminar halls and common area of staff quarters. Special attention to glass and ceramic/porcelain surfaces. Segregation of solid waste and timely disposal of residual garbage. Scheduling and monitoring housekeeping activities including dusting and deep cleaning activities. Ensuring basement area is obstruction free, clean and clear of any unused furniture, fitments and items to be used for later use. Regulate use of housekeeping consumables according to calculated requirement facility space-wise and control cost. Manage work schedule and optimum utilisation of agency/vendor provided housekeeping staff. Auditorium/s and Seminar Halls Monitor and schedule infrastructure maintenance and repair schedules of stage, podium, lighting, audio and video equipment. Necessary coordination with Information Technology (IT) department to be made where required. Schedule deep and dry cleaning of carpeted space, seats, stage, sidewalls and ce Events Management Monitor daily running and recording of mileage, inspection of car diary and consumption of fuel. Schedule maintenance and replacement of parts due to routine fair wear and tear. Organise timely tests for fitness and obtain certificates as per compliances in Motor Vehicle Act. Regulate route planning and authorise carriage of passengers with requisite indemnity bonds, where required. Organise travel arrangements for inspection teams, visitors, guests and staff based on requirements and requisitions. Initiate, organise and arrange hired transport and ensure timely approval and clearance of requisitions and related invoices. Organise routine events as per schedule and requirement, make comparatives of vendor provided arrangements. Ensure travel, boarding and hospitality arrangements of invitees and guests during programs and events. Ensuring coordination between and timely delivery of requirements with respect to College departments Obtain necessary permission for events from local government authorities, where necessary, and arrange for safety requirements. Daily monitoring of student welfare requirements in close coordination with Dean Students Welfare, hostel wardens and Registrar. Daily visit to the hostels to ensure: Water supply for drinking and daily hygiene requirements is available. Hot water supply for bathing is available as per regulated timings. Continuous electricity is available. Cleanliness of premises and room cleaning is diligently done. Uninterrupted wifi facility is available for the students. Coordinate with IT department in case of disruptions. Food is as per the menu circulated, quality and quantity is of the standard set out for mess contractor. Safety measures are in place with respect to serviceable fire safety equipments and functional ARDs in elevators. Washrooms are clean, hygienic, seepage free, water closets and tiles stain-free and environment is odourless. Boards and notices displaying Helpline numbers are exhibited, legible and updated. Monitor that no incidents of ragging and student harassment takes place. Keep the College Authorities informed of also any indication noticed or anticipated. Inspect mess and kitchen facilities being maintained by the vendor/contractor and direct upkeep of the highest standards. Peruse the updation of vendor documents in terms of mandatory government guidelines with respect to operation, hygiene and safety legislations/compliances. Peruse the documents and records of the hostel that are necessary for administrative purposes and maintaining a database of students residing in the hostels. Maintain cordial conversations and discussions with parents, if required, with respect to feedback and concerns, if any. Keep the College Authorities informed of such discussions and maintain a documentary record of interactions with parents. IT Equipment (including audio and UPS) All IT equipment are secured and accounted for on a daily basis. UPS system is monitored on a daily basis and any indication of overheating or malfunction to be rectified in coordination with the IT Team. Ensure safety and security by providing adequate and lockable storage facility for discarded and unusable IT equipment. Monitor in conjunction with IT Team that all IT equipment, audio systems and UPS deployed are in functional condition and any repairs and rectification are promptly addressed. Ensure that medical first-aid boxes are in replenished state at all times and there are no over-dated medicinal items stored. Ambulance/evacuation vehicle facility is made available 24x7 for all personnel in Campus. Infirmary/first-aid room is always in a functional state with all necessary facilities. Central Store and Department/Sub-Store All measures to be instituted to ensure that there is no scope of theft by break-in. Policy and measures instituted to prevent pilferage and unauthorised withdrawals/issue. Contracts, AMC and Vendor Management Ensure that all vendor management procedures are documented. Clauses in Contracts are executed as per agreement and deviations brought to the notice of the College Authorities immediately. Service schedules as per AMCs of respective systems to be monitored and followed up with filing of service reports as per documentation procedure. Laboratories, Equipment Rooms and Innovation Centres Ensure that proper safety and security measures are being adhered in respect of spaces where expensive infrastructure and equipments have been kept. Monitoring that no unauthorised movement of chemicals and restricted substances takes place on the premises. Supervise safe disposal of lab waste materials and chemicals, disposables and bio-medical waste where required. Communication, Liaison and Compliance of Local Legislative Regulations Maintain professional cordial understandings with local government authorities, if required. Be aware of government legislations applicable to administrative functioning of the Campus. Main all documents and records required as per legislation for various inspections of government agencies. Purchase and Accounts Process documentation with respect to purchase procedures as per approved policy. Ensure proper periodical and annual stock taking of all stores and equipment. Keep close coordination with Accounts department to process bills approved. Provide the department with all necessary documents required for accounting and compliances. Maintain a record of all expenditures done through Admin department for future reference. Authorised Representation: If and as and when directed by College Authorities act as the authorised representative of the College whenever required in various government and non- government organisations, private forums, labour courts, other courts, tribunals, judicial and quasi-judicial bodies. Discipline: Maintain overall discipline of the team members and administrative staff in terms of professional and personal behaviour, dress, personal grooming, time utilisation and management during work hours. Undertake all measures to resolve the complaints registered in the Complaint Management System (CMS). Interested candidates can share their profiles on career.engg@its.edu.in along with Subject Line: CV for Administrator Position. Arpita Srivastava HR Associate Human Resource Mobile: 9258199528 Email id: career.engg@its.edu.in