Administrative Executive

Job Description

Job Description: We are looking for a proactive and organized Administrative Assistant to support our team. The ideal candidate will ensure the smooth running of daily operations by handling administrative tasks efficiently and professionally. Key Responsibilities: Expertise in Excel: Utilize advanced Excel features like Pivot Tables, VLOOKUP Welcoming and Assisting Visitors Greet and assist visitors, ensuring a professional and friendly experience. Travel Bookings and Scheduling Meetings Vendor tie-ups for various requirements Arrange travel accommodations, itineraries, and logistics for employees. Ticket bookings for bus/train/flights Visa processing with the help of third-party vendors Coordinate and schedule meetings, ensuring all participants are informed. Venue for meetings Correspondence Management Handle incoming and outgoing correspondence, including emails and phone calls. Ensure timely and accurate responses to inquiries. Office Management, Supplies and Inventory Managing the housekeeping staff to maintain cleanliness and hygiene in the office Managing the office operations in terms of electricity supplies, office decor, etc Order office supplies and manage inventory to maintain sufficient stock levels. Meeting Support Take detailed meeting minutes and distribute them to relevant stakeholders. Document Preparation Prepare presentations, reports, and other documents as required. Qualifications: Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong written and verbal communication skills. Preferred Skills: Experience with scheduling software or tools. Basic knowledge of office equipment (printers, scanners, etc.). Experience in working in Tally / Accounting Tools and Software