Administrative Assistant

Summary

Responsibilities

• Monitor and track daily/weekly employee timesheet submissions across departments.
  
• Follow up with employees for timely and accurate entry of hours.
  
• Verify and validate time entries as per project/client codes and internal guidelines.
  
• Assist in the preparation of time reports for payroll, invoicing, and client reporting.
  
• Coordinate with the accounts and billing teams to ensure consistency of billable hours.
  
• Flag discrepancies or missing data in timesheets and assist with corrections.
  
• Maintain structured digital records of timesheets, client codes, and billing data.
  
• Assist managers in scheduling meetings and maintaining calendars.
  
• Support onboarding of new employees, especially regarding time tracking tools and policies.
  
• Prepare basic reports, documentation, and internal communications.
  
• Perform other admin tasks like filing, document formatting, and coordination as needed.
  

Skills & Experience

• Bachelor’s degree in Business Administration, Commerce, or related field.
  
• 1–2 years of experience in an admin, operations, or accounts support role is preferred.
  
• Strong Excel skills – VLOOKUP, Pivot Tables, and basic formulas.
  
• Attention to detail and ability to spot discrepancies in data.
  
• Excellent communication and coordination skills (especially follow-ups).
  
• Familiarity with timesheet or time-tracking systems is a strong plus (e.g. TSheets, Zoho, Harvest, Xero Practice Manager).
  
• Ability to maintain confidentiality and handle sensitive information.
  

Person specification

• Highly organised, reliable, and proactive.
  
• Able to manage multiple tasks and meet deadlines.
  
• Maintains confidentiality and handles sensitive information appropriately.
  
• Willingness to learn and adapt to new tools or systems.
  
• Strong sense of accountability and teamwork.
  

Behaviour

• Good communication skills.
  
• Proactive and enthusiastic learner.
  
• Team player with a positive attitude.
  
• Reliable and responsible.
  

• Food provided
  
• Health insurance
  
• Personal Accidental Insurance
  
• Leave encashment
  
• Paid sick time
  
• Paid time off
  
• Provident Fund