Administration Officer

Job Description

Role Overview: An Admin Executive/Administrator is responsible for managing the day-to-day operations of an office or workplace. Their goal is to ensure smooth internal operations, maintain office infrastructure, and support staff with administrative needs. 1. Key Responsibilities: 1. Office Management Maintain office infrastructure, cleanliness, and order. Manage office supplies inventory (stationery, pantry, etc.) and ensure timely procurement. Handle AMC (Annual Maintenance Contracts) and office equipment upkeep (printers, A/Cs, routers, etc.). 2. Front Desk & Communication Handling Answer and redirect phone calls, emails, and walk-in inquiries. Receive and dispatch couriers, letters, and packages. 3. Documentation & Record-Keeping Maintain employee files, contracts, attendance registers, and leave records. Ensure proper documentation for vendor payments, purchases, and company records. Coordinate documentation for audits and compliance purposes. 4. Facility & Asset Management Supervise repairs and maintenance work at the premises. Maintain records of company assets (laptops, mobile phones, ID cards). Track allocation and return of office assets to employees. 5. Vendor & Purchase Coordination Liaise with vendors for supplies, service contracts, and facility-related work. Negotiate quotations and ensure timely payments with the accounts team. 6. Support to HR & Accounts Coordinate with HR for onboarding/offboarding formalities. Assist accounts with bill submissions, travel claims, and reimbursements. Help organize company events, meetings, and training sessions. 7. Compliance & Safety Ensure fire safety equipment, first aid kits, and emergency protocols are in place. Ensure administrative compliance with company policies and local regulations. Skills Required: Strong organizational and multitasking skills Proficiency in MS Office (Excel, Word, Outlook) Communication and coordination abilities Problem-solving attitude Attention to detail Job Types: Full-time, Permanent Pay: ₹22,000.00 - ₹30,000.00 per month Benefits: Provident Fund Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person Speak with the employer +91 7300008063