Administration Officer

Job Title: Admin and Transport In-Charge

Department: Administration
Location: Chrysalis High

Job Purpose:

To oversee the school’s day-to-day administrative operations and ensure the safe, efficient, and smooth functioning of transport services, facility management, vendor coordination, and general support services, thereby creating a safe and organized environment for students, staff, and visitors.

Key Responsibilities:

1. School Administration:

• Manage daily administrative operations, ensuring proper functioning of all school facilities.
• Supervise cleanliness, maintenance, and hygiene across school premises including classrooms, corridors, restrooms, staff rooms, cafeteria, and reception.
• Monitor and control inventory of office stationery, housekeeping materials, and pantry supplies.
• Handle petty cash and maintain records for administrative expenses.
• Oversee courier dispatch and record-keeping.
• Maintain updated contact lists for staff, vendors, and emergency services.

2. Transportation Management:

• Plan and monitor student transport operations including bus routing, scheduling, and GPS/CCTV tracking.
• Ensure safety protocols are followed during student pick-up and drop-off.
• Coordinate with drivers, bus attendants (maids), and parents to address any transport-related concerns.
• Maintain fuel logs, bus maintenance records, and ensure timely servicing of school vehicles.
• Conduct route reiki and suggest optimizations for efficiency and safety.

3. Infrastructure & Facility Management:

• Oversee repair and maintenance of school infrastructure including classrooms, electrical systems, plumbing, air conditioning, and fire alarms.
• Liaise with external vendors and contractors for timely facility-related services and AMC renewals.
• Conduct regular facility audits and ensure timely resolution of issues.
• Ensure availability and upkeep of essential utilities like water, power, and internet.

4. Safety, Security & Compliance:

• Maintain visitor records and ensure campus access protocols are followed.
• Oversee police verification of all staff including drivers, housekeeping, and support staff.
• Ensure all safety measures are in place including fire extinguishers, alarms, and emergency response protocols.
• Coordinate with security guards for gate management and student safety.

5. Vendor & Contract Management:

• Identify, evaluate, and manage vendors for facility services, supplies, maintenance, and transportation.
• Ensure timely procurement and cost-effective vendor management.
• Process purchase requests (PRs), maintain service logs, and ensure timely payment processing in coordination with accounts.
• Maintain and renew contracts and AMCs for equipment like laptops, printers, and air conditioners.

6. Event & Activity Support:

• Assist in logistical planning and execution of school events, celebrations, and extracurricular activities.
• Arrange for materials shifting, food/snack coordination, and transport planning during events.
• Support budgeting and resource planning for school functions.

7. Housekeeping and Pantry Oversight:

• Supervise the housekeeping team to maintain cleanliness and hygiene across school areas.
• Monitor pantry operations including daily tea/coffee services and refreshment arrangements.
• Ensure timely replenishment of housekeeping and pantry supplies.

Skills and Qualifications:

• Graduate in Administration, Facility Management, or a related field (preferred).
• 4–8 years of experience in school or institutional administration.
• Strong understanding of school safety norms and child-friendly practices.
• Excellent organizational, communication, and coordination skills.
• Ability to manage multiple vendors, prioritize tasks, and work under pressure.
• Familiarity with school transport operations and compliance is a plus.

Job Type: Full-time

Pay: From ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person