Job Description

Role & responsibilities: Responsible for supervising the day-to-day operations of the administrative department and staff members. Responsible for Guest house management & canteen administration. Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. Planning, scheduling and promoting office events, including meetings, conferences, orientations, and training sessions. Developing, reviewing and improving administrative systems as per HOD's guideline, & implement policies and procedures. Collecting, organizing, and storing information using computers and filing systems. Vehicle Management & Their maintenance periodically. Inventory Management & keep data readily available for Audit. Manpower Management on Daily basis and share MIS to everyday (Attendance) Verifying Monthly Billing of Service/Manpower/Canteen. Prepare Budget for organizing company (Festivals/CeIebrations/Memorials etc.) events as when required. Creating Systems & Procedures for effective administration Management. NFA & PR Creations through SAP after taking clearance from HOD. Ensuring MIS on Costing & Employee deductions are well maintained. Travel Desk Management, booking Flight/Train Tickets and hiring adhoc vehicles for Pick drop as per requirement. Preparing Provisions, CAPEX & OPEX Budget for FY in consultation with HOD. Ensuring Employee Complaints & Concerns are attended systematically and MIS need to be updated to HOD for smooth Oprations. Ensure Bills Contractors/Vendors associated in Administration are paid on time. Technical Competencies: Experience in a related field, such as management or financial reporting, preferred. Proficiency With computers, especially MS Office. Familiarity with budget planning and enforcement and customer service procedures. Managerial Competencies: Strong problem solving, critical thinking, coaching, interpersonal , verbal and written communication skills. Excellent organizational and multitasking abilities. A team player with leadership skills. Customer Relationship/HospitaIity Management. Cost Control.