Administration Head

Job Description

Department : Administration Location : Hyderabad Experience: 15+ years in administrative management, preferably in a manufacturing environment Education : Bachelor's/Masters degree in Business Administration, Management, or a related field having good communication skills in English as well as regional language. Key Responsibilities: 1. Facility & Infrastructure Management Oversee maintenance of factory premises, office spaces, and other infrastructure Ensure smooth functioning of utilities such as electricity, water, HVAC, and telecommunication Supervise repair and renovation projects as needed 2. Security & Safety Compliance Implement and monitor security protocols for plant safety Coordinate with security agencies to ensure 24/7 security of the premises Ensure compliance with fire safety, emergency response, and evacuation plans Conduct safety drills and awareness programs for employees 3. Housekeeping & Workplace Hygiene Ensure proper housekeeping and sanitation in the factory and office areas Implement waste disposal and recycling measures Maintain a clean and organized workplace in compliance with health & safety standards 4. Vendor & Contractor Management Manage contracts and relationships with service providers (security, housekeeping, catering, transport, etc.) Negotiate and finalize vendor agreements for cost-effectiveness and quality assurance Monitor vendor performance and service quality 5. Transport & Logistics Management Oversee transportation facilities for employees (shuttle services, company vehicles) Manage logistics support for administrative and operational needs 6. Employee Welfare & Support Services Oversee canteen, medical facilities, and other employee welfare services Address employee grievances related to administrative services Organize employee engagement activities and events 7. Compliance & Legal Coordination Ensure adherence to local government regulations regarding facility operations Liaise with legal teams for compliance with labor laws, environmental laws, and factory act regulations Maintain records and documentation for audits and inspections 8. Budgeting & Cost Control Prepare and manage the administrative budget Control costs related to facilities, maintenance, and administrative services Identify opportunities for cost savings without compromising quality Required Skills & Qualifications: Strong leadership and organizational skills Experience in handling large-scale administrative functions in a manufacturing environment Ex-service man preferred. Knowledge of safety regulations, labor laws, and factory compliance requirements Vendor negotiation and contract management expertise Excellent problem-solving and decision-making abilities Proficiency in MS Office and administrative software Ability to handle crisis and emergencies effectively