Administration Executive

Job Description

Job Overview Executive Administration, who must be a self-motivated, energetic, resourceful individual is required to assist supervisor or Admin Manager in day-to-day admin deliverables at site level. The ideal candidate will be adept at managing responsibilities in the areas of travel and transport, housekeeping & facilities management, cafeteria, local inventory purchase and management. Responsibilities and Duties Key Responsibilities: Assist in coordinating and planning transport of employees in various shift hours. Manage travel & stay arrangements for employees & management team. Responsible for safety and security of all sites and employees Responsibility of overseeing team of security guards, housekeeping, drivers, etc. to ensure site is maintained with the best standards. Site level inventory purchase and maintenance within budgeted range - Maintain consumables inventory like stationery, tea/coffee vending machine, toiletries, grocery, gift items, awards etc. Responsible for monitoring, managing all facilities related issues including all repairs and maintenance works. Coordinate with both virtual and in-person in vendors and ensure timely reporting of administrative expenses and bills. Support in execution of all company and HR activities. Work in close conjunction with Admin, HR and Finance teams to ensure seamless employee experience at the site. Qualifications: Bachelor s degree required Minimum of 3-5 years of hands-on experience in Administration including travel & transportation, inventory purchase & maintenance, billing & reporting and housekeeping & facilities management. Basic computer skills with knowledge of word, PowerPoint and Excel Good communication skills, with the ability to get tasks done in a timely and efficient manner. Resourceful, meticulous attention to detail and the ability to manage multiple tasks within budgeted range. Proven ability to work autonomously and under pressure, with a proactive approach to problem-solving. Must Have Competencies: Resourcefulness: The ability to manage execution of events with cost efficiency and timeliness Communication Skills: Good verbal and written communication skills for effectively conveying information with stakeholders. Collaboration: The capacity to work collaboratively with cross-functional teams, including local HR team and managers Problem-Solving: Proactive problem-solving skills to identify challenges or issues in tasks and address them. Adaptability: The ability to adapt to changing priorities, situations, and organizational needs, while remaining flexible and resilient in the face of challenges. Attention to Detail: Meticulous attention to detail to ensure the smooth planning and execution of tasks.