Administration Executive

Job Description

We are seeking a highly organized and detail-oriented Admin Executive to manage and oversee various administrative and travel-related tasks. The ideal candidate should possess in-depth knowledge of travel management, administrative operations, and financial coordination, ensuring smooth business functioning. Key Responsibilities: Travel & Logistics Management: Handle end-to-end travel management, including flights, hotels, visas, travel insurance, medical assistance, and forex arrangements. Expertise in using travel websites and tools for flight and hotel searches. Strong knowledge of national and international destinations, including airports, city routes, distances, and time zones. Coordinate and manage group bookings and large-scale travel planning for events and conferences. Manage and support a traveling workforce of 60% within a 600+ employee organization. Administrative & Financial Coordination: Prepare, maintain, and submit invoices to the accounts/finance team, ensuring timely follow-ups on payouts. Manage expense reports and travel budgets while ensuring cost-effectiveness. Assist in preparing reports with graphs, charts, and MIS using MS PowerPoint, Word, and Excel. General Administration: Oversee office administrative duties, including procurement, vendor coordination, and facility management. Ensure compliance with company policies and travel guidelines. Maintain records and documentation related to travel and administrative functions. Requirements: Proven experience in travel management, administration, and financial coordination. Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel). Ability to multitask and manage multiple travel requests and administrative functions simultaneously. Excellent organizational and communication skills. Knowledge of TBL (Travel & Business Logistics) management for a large workforce is a plus. Experience in handling corporate events and large-group travel planning. Attention to detail and ability to work under tight deadlines. Familiarity with ERP or travel management software is a plus.