Job Description

Role & responsibilities Assist in logistics/documentation at legal such as preparation of case files, exhibits, notarization and other documentation. Coordinate with inhouse and external counsels/firms involved from time to time for the above purpose. Digitization of legal files and maintenance of such copies on the database/archive. Maintain, monitor and update legal database (litigations & legal notices) from time to time in respect of hearing dates, deadlines, disposals, new matters etc. in consultation with inhouse & external counsels/law firms/court websites. Assist inhouse counsels in maintaining their case calendars. Processing of the invoices of the lawyers/law firms for the entire network (domestic & international). Track and ensure timely payment. Maintenance of records of settled/unsettled invoices and follow-up with finance. Other routine admin support on day-to-day basis such as receipt & segregation of legal notices & forwarding them to appropriate teams, maintenance of petty cash, manage departmental supplies, courier/speed post, ensure delivery/receipt of documents to/from lawyers/law firms, assistance/support to inhouse counsels on as required basis, maintenance of legal library, and such other admin. tasks. Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.