Admin Executive

Job Responsibilities

• Organizing and maintaining records

  : Keeping official records up-to-date and ensuring they are stored securely. Filing and organizing documents, both physical and digital.

• Scheduling and coordinating meetings

  : Organizing meetings, appointments, and events.

• Handling correspondence

  : Managing emails, phone calls, and mail.

• Updating internal HR databases

  : Maintaining information such as sick or maternity leave or late reports

• Liaising with external partners

  : Working with insurance vendors and other external partners to ensure compliances.

• Answering employee queries

  : Addressing questions related to HR-Admin issues.

• Assisting with financial tasks

  : Processing invoices, preparing purchase orders, and handling expense reports or processing bills or any other payments in coordination with Accounts partner.

• Supporting staff

  : Providing administrative support to other executives, including preparing documents and presentations

• Office representation

  : Representing as the first point of contact for addressing inquiries from clients or customers or candidates for recruitment or any associated/potential stakeholders

• Data entry

  : Input and updating information in databases.

• Travel arrangements

  : Booking flights, hotels, and transportation for staff.

• Office management

  : Ensuring the office environment is clean, organized, and functional.

• Screening resumes

  : Conducting initial applicant screening as per given skill set

• Maintaining candidate databases

  : Keeping applicant tracking systems and databases up-to-date

• Assisting with onboarding

  : Helping new hires with the onboarding process

• Handling administrative tasks

  : Drafting employment letters, managing correspondence, and maintaining records

• Assist in organizing recruitment events

  : Assisting in organizing job fairs and other recruitment events
• Perform all other duties as assigned within your capabilities as determined by the management

Experience

Fresh Graduates / 0-1 year experience as Admin in the industry

Education Qualifications

A Minimum of Bachelor’s degree in Humanities/ Commerce/Science/Business Administration

Required Skill-set

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software
• Ability to handle confidential information with discretion

Desired Skill

• Problem-solving mindset
• Attention to detail
• Team-oriented attitude
• Adaptability in fast-paced environments