Admin Executive

Job Description

We are looking for an organized and proactive Admin Executive to support our day-to-day operations. As an Administrative Executive, you will handle various administrative tasks that help maintain smooth business operations, facilitate communication and ensure smooth functioning of the office. Key Responsibilities: Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment. Keep track of office supplies inventory and place orders for new materials as required. Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers). Manage the receipt and distribution of incoming and outgoing mail and packages. Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers. Handle phone calls, emails, and other communication related to office administration. Organize and arrange office facilities for meetings, seminars, and events. Coordinate local purchases and manage deliveries. Ensure the office remains clean and organized by working closely with cleaning and maintenance staff. Control access to the office for employees and visitors, maintaining security protocols. Organize and maintain both digital and physical filing systems for easy document retrieval. Ensure compliance with fire and safety regulations within the organization. Assist with preparing reports, presentations, and documentation for internal meetings. Support the onboarding process for new employees by facilitating equipment and asset requirements. Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence. Qualifications and Experience: Education: Graduation Experience: 5-10 years of office administration or clerical experience Proficiency in Microsoft office suite (Word, excel, powerpoint, outlook). Office 365 expertise is a preference Key Skills: Ability to work independently with minimal supervision. Ability to manage multiple tasks, prioritize workloads, and meet deadlines. Clear and professional written and verbal communication for interacting with team members, clients, and vendors. Knowledge of office safety and emergency procedures Flexibility to assist with special projects and tasks as needed. Ability to efficiently manage time, juggle multiple tasks, and prioritize work effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Willingness to take on various tasks and adapt to changing office needs and priorities. Collaborative mindset to work effectively with different departments and individuals within the organization. Skill in organizing both digital and physical documents to ensure easy retrieval and compliance with any regulations. Basic troubleshooting of common office equipment (computers, printers, copiers, etc.). Two-wheeler with license is a must and willing to travel various offices within the city limits based on official requirements. LMV license is desirable. Job Types: Full-time, Permanent Benefits: Health insurance Life insurance Provident Fund Schedule: Day shift Fixed shift Ability to commute/relocate: Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Required) Application Question(s): Do you have a valid Two-wheeler License? Do you own a Two-Wheeler? What is your Notice Period What is your current CTC? What is your expected CTC? Work Location: In person