Admin cum Reception Executive (Off-Roll - Randstad)

Job Description

We are looking for a professional and presentable Admin cum Reception Executive (Third Party Role) to manage front desk operations and provide administrative support at Head office Kurla (West). The ideal candidate should have excellent communication skills, a welcoming personality, and the ability to multitask efficiently. Job Description: Handling Reception activities like Visitor management, Handling office Board line and transferring calls to the respective department, providing appropriate information to the caller. Supervising Pantry- Housekeeping services and Maintenance department. Monitoring and reviewing HO/CDIC catering services ( Kul Caterers). Supervising the (Internal/External) courier dispatching activity. Handling Meeting rooms booking at HO office and following the process as per SOP. Coordinating with all departments and secretaries for various administration works like arranging food or blocking meeting rooms for the meetings (in or outside of Office premises). Stationery handling and arranging the same as per employees requirement. Administrative arrangements for New Joinees like Providing access and ID Card, arranging workstation/Cabin. Arranging Monthly Birthday celebration. Sending Birthday wishes by mail on employees birthday. Maintaining employees emergency contact data(personal details for admin record). Travel arrangements (Hotel, Car and flight booking) Hotel Corporate Tie ups for Mumbai Location. Observing the functioning of Office Biometric machine and maintaining the employee attendance data. Processing employee attendance data for payroll input every month. Maintaining all HO employees leave record and providing the necessary information To HR. Handling attendance related queries in NEST Scheduling yearly Admin Meetings. Preparing MOM for weekly Admin Meeting Review and updating all location admin task calendar on quarterly basis.