Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. The candidate will be responsible for managing the day-to-day operations of the accounts payable function, including processing vendor invoices, maintaining accurate records, and ensuring timely payments. The ideal candidate should have a strong understanding of accounting principles, excellent problem-solving skills, and a keen eye for detail. Key Responsibilities: 1. Invoice Processing: o Receive, verify, and process invoices from suppliers, ensuring accurate coding and approvals. o Match invoices with purchase orders and resolve discrepancies. o Enter invoices into the accounting system in a timely and accurate manner. 2. Payment Processing: o Prepare and process payments via checks, ACH, or wire transfers. o Ensure all payments are made in accordance with agreed terms and deadlines. 3. Vendor Management: o Respond to vendor inquiries and resolve any issues or discrepancies. o Reconcile vendor statements and maintain accurate and up-to-date supplier records. 4. Account Reconciliation: o Perform monthly reconciliations of accounts payable ledger and general ledger accounts. o Ensure that all liabilities are accurately recorded and reconciled by the month-end closing. 5. Expense Reports: o Review and process employee expense reports, ensuring compliance with company policies. 6. Compliance and Documentation: o Maintain and ensure proper documentation of all accounts payable activities. o Ensure compliance with tax regulations, such as VAT, GST, or other applicable taxes. o Assist in audits by providing necessary documentation and explanations. ________________________________________ Key Skills & Qualifications: 1. Education and Experience: o Bachelor’s Degree in Accounting and Finance. o CA/CMA dropout (preferable) o Minimum 5 years of experience in accounts payable or a similar role in manufacturing unit. 2. Technical Skills: o Strong proficiency in Microsoft Excel and other MS Office applications. o Experience with ERP systems (SAP, Oracle, Microsoft etc.). o Understanding of basic accounting principles, taxation and general ledger functions. 3. Soft Skills: o Excellent attention to detail and accuracy. o Strong organizational skills with the ability to prioritize tasks and meet deadlines. o Good communication and interpersonal skills for working with internal teams and vendors. o Ability to handle confidential information with integrity. Show more Show less