Accounts Payable

Job Description

Responsibilities: Duties will include but are not restricted to: Registering supplier invoices in SAP system and managing employee expenses in Concur Investigating supplier invoice disputes daily Delivering the daily/weekly/monthly tasks of Accounts Payable Work in Esker AP System for invoice receipt, reading and subsequent approval and posting to SAP Dealing with queries and questions from invoice approvers Liaising with Purchasing Department for resolution of issues Reconciliation of vendor statements to SAP Maintenance of vendor (3rd Party & Employee) sensitive finance information Preparation of SAP Payment Proposals and upload to banking platform Clearance of AP related bank account reconciling items Monthly reconciliation of Intercompany Balances Monitoring of the Concur SAP Cockpit and resolution of issues Support testing of AP system changes as required Ensuring vendor invoices are processed and paid in accordance with the agreed terms or are escalated / reported where this is not possible Preparation of weekly cash payment forecast Preparation of Aged Accounts Payable/GRIR report and providing commentary with actions to Line Manager Perform Creditors revaluation monthly and subsequent reversal in next month Perform monthly bank reconciliation and matching the book balance to bank balance in SAP Maintaining the quality of service provided to internal customers Ensuring communications with Vendors, Purchasing Departments, approvers, and other internal stakeholders is responsive and timely Preparation of reports and information for the Accounts Payable Manager/Supervisor as required Supporting Internal and External Audits Act as a backup to other team member when needed Archiving and filing of documents in line with Country legislation Other AP activities as required Technical Knowledge, Skills and Abilities: Should have working experience in Europe and Asia pacific region. Good working experience of SAP is a must Experience of working within a Shared Service Centre in preferred. Previous experience with MNC s across Asia Pacific and Middle East countries an advantage Sound knowledge of GST/VAT, WHT and India foreign current payments process. Fast learner with the ability to pick up new systems and processes Great attention to detail Good communicator with fluency in business English (written and spoken) Knowledge of another foreign language is an advantage (Arabic, Hindi, ME & APAC languages) Excellent MS Office skills, particularly Excel (v-lookup, pivot tables) for data analysis Numerate with accounting knowledge Well organized with strong task management skills Planning and Decision Making: The ability to work to deadlines and on different shifts, as applicable A flexible approach and the ability to work on own initiative is essential. A good team player Impact and Scope: Ability to work in a Shared Service Centre environment for multiple companies from various countries Ability to cope with month end reporting, tight deadlines Ability to create and maintain a good working environment within the finance team, independently manage actions and to resolve disputes Key Internal and External Relationships: Reporting to the AP Supervisor and interacting with Head of Accounts Payable SSC, as needed Local Procurement teams for resolving blocked invoices Financial Controllers for the approval of payment proposals and bank payments Contact with vendors to resolve queries and validate changes to sensitive financial information