Job Description

Client & Agency Service Serve as the main point of contact to create and maintain financial tracking for Totality-related HCP, patient, and advocacy contracts, working with account team to create and submit paperwork, ensuring activities and FMV rates align, circulating contracts for signature, processing payments, managing amendments and change orders, collecting supporting documentation and closing out totalities upon completion Implement quarterly reconciliation of invoices against accounts receivable records to ensure cashflow for vendor payments Manage vendor invoicing and payments from setup through PO submission invoice upload, and payment tracking Create and maintain out-of-pocket expense records, track payment due dates, and coordinate with Accounts Payable to ensure on-time vendor and partner payments Collaborate with SMEs (eg, paid team) to ensure invoices are tracked and billed to clients appropriately Ensure out of pocket billing is done in advance of payments owed to vendors Support in regularly checking client PO portal for new purchase orders and track client invoice payments Update our master internal revenue tracker with PO numbers, account contacts, budgets, and project documentation links Serve as support to Operations Lead to guide and train staff on client-approved financial and operational templates and forms Access client procurement system to track and manage scopes in partnership with Operations and finance Support spokesperson travel research and coordination, including communication with clients and spokespeople on options, itineraries, calendar invitations, credit card authorizations and expenses You will be working closely with Senior Finance leaders from Omnicom Agencies, Accounting Teams, Controllers and Annalect Internal Leadership Qualifications This may be the right role for you if you have Bachelors or Post Graduate Degree in accounting or relevant field with Overall, 6-8 years of overall experience with at least 3-4 years of experience in AP and at least 2 years of experience as a supervisor Having 1-2 yrs of prior experience of AR or Billing is highly preferred Proficient in Advanced Excel, MS Office and the ability to quickly learn any new accounting softwares Ability to multi-task, meet deadlines and communicate effectively within and outside department