Accounts Payable Associate

Job Description

Position Overview: We are seeking a detail-oriented Accounts Payable Associate to join our team, focusing on Non-Merchandise Payables, Payments, and Vendor Reconciliations . Reporting to the Accounts Payable Team Lead , this role is responsible for processing invoices, handling banking operations, managing vendor reconciliations, and supporting various accounts payable (AP) functions. This is an excellent opportunity for professionals looking to build a career in Accounts Payable and Vendor Management within an international organization. Key Responsibilities: 1. Non-Merchandise Invoice Processing Process Non-PO and PO invoices (2-way match) accurately and in a timely manner. Manage and respond to AP Disbursement email queries. Assist with AP reconciliations for disbursements and data uploads to NetSuite . Perform quality checks throughout the AP Disbursement process. 2. Banking Operations Conduct vendor database quality checks and manage EFT returns . Assist with stop, void, reissue, and query management processes . Support positive pay for paper checks and other banking-related tasks. Maintain quality control over checks and banking transactions . 3. Vendor Reconciliations Manage cash-in-advance reconciliations . Perform regular vendor reconciliations to ensure accurate financial records. 4. Reporting & Issue Resolution Generate reports related to AP controls and respond to ad-hoc requests. Monitor AP queries and collaborate with teams to resolve issues promptly. 5. Cross-Training & Support Participate in cross-training to support Merchandise Invoice Processing and Vendor Onboarding when needed. Qualifications & Skills: Minimum Requirements: Bachelors degree in Accounting, Finance, or a related field (preferred). Minimum 2 years of experience in Accounts Payable or related processes. Strong Excel skills for data entry, reporting, and analysis. Excellent attention to detail , organizational skills , and problem-solving abilities . Ability to work collaboratively in a team and manage multiple tasks efficiently. Preferred Skills: Experience with NetSuite or similar ERP systems (strongly preferred). Prior experience in non-merchandise payables, banking operations, and vendor reconciliations . Exposure to international finance operations is an advantage.