Accounts Executive And Audit Assistant

Role & responsibilities

• ACCOUNTS PAYABLE (MONEY OUT).
• ACCOUNTS RECEIVABLE AND REVENUE TRACKING (MONEY IN).
• FINANCIAL CONTROLS.
• MONTH AND END-YEAR PROCESS.
• CASH RECEIPTS.
• GENERAL LEDGER.
• PAYROLL AND UTILITIES.
• TREASURY & BUDGETING.
• CASH FORECASTING.
• REVENUE AND EXPENDITURE VARIANCE ANALYSIS.
• CAPITAL ASSETS RECONCILIATIONS.
• TRUST ACCOUNT STATEMENT RECONCILIATIONS.
• CHECK RUNS.
• FIXED ASSET ACTIVITY.
• DEBT ACTIVITY.
• MANAGING AND OVERSEEING THE DAILY OPERATIONS OF THE ACCOUNTING DEPARTMENT.
• MONITOR AND ANALYZE ACCOUNTING DATA AND PRODUCE FINANCIAL REPORTS OR STATEMENTS.
• ESTABLISH AND ENFORCE PROPER ACCOUNTING METHODS, POLICIES AND PRINCIPLES.
• COORDINATE AND COMPLETE ANNUAL AUDITS.
• PROVIDE RECOMMENDATIONS.
• IMPROVE SYSTEMS AND PROCEDURES AND INITIATE CORRECTIVE ACTIONS.
• ASSIGN PROJECTS AND DIRECT STAFF TO ENSURE COMPLIANCE AND ACCURACY.
• MEET FINANCIAL ACCOUNTING OBJECTIVES.
• ESTABLISH AND MAINTAIN FISCAL FILES AND RECORDS TO DOCUMENT TRANSACTIONS.
• KEEPING TRACK OF ALL PAYMENTS AND EXPENDITURES, INCLUDING PAYROLL, PURCHASE ORDERS, INVOICES, STATEMENTS, ETC.
• RECONCILING PROCESSED WORK BY VERIFYING ENTRIES AND COMPARING SYSTEM REPORTS TO BALANCES
• MAINTAINING HISTORICAL RECORDS
• PAYING EMPLOYEES BY VERIFYING EXPENSE REPORTS AND PREPARING PAY CHECKS
• PAYING VENDORS BY SCHEDULING PAY CHECKS AND ENSURING PAYMENT IS RECEIVED FOR OUTSTANDING CREDIT; GENERALLY RESPONDING TO ALL VENDOR ENQUIRIES REGARDING FINANCE
• PREPARING ANALYSES OF ACCOUNTS AND PRODUCING MONTHLY REPORTS
• CONTINUING TO IMPROVE THE PAYMENT PROCESS
• PROVIDES FINANCIAL INFORMATION TO MANAGEMENT BY RESEARCHING AND ANALYZING ACCOUNTING DATA; PREPARING REPORTS.
• PREPARES ASSET, LIABILITY, AND CAPITAL ACCOUNT ENTRIES BY COMPILING AND ANALYZING ACCOUNT INFORMATION.
• DOCUMENTS FINANCIAL TRANSACTIONS BY ENTERING ACCOUNT INFORMATION.
• RECOMMENDS FINANCIAL ACTIONS BY ANALYZING ACCOUNTING OPTIONS.
• SUMMARIZES CURRENT FINANCIAL STATUS BY COLLECTING INFORMATION; PREPARING BALANCE SHEET, PROFIT AND LOSS STATEMENT, AND OTHER REPORTS.
• SUBSTANTIATES FINANCIAL TRANSACTIONS BY AUDITING DOCUMENTS.
• MAINTAINS ACCOUNTING CONTROLS BY PREPARING AND RECOMMENDING POLICIES AND PROCEDURES.
• GUIDES ACCOUNTING CLERICAL STAFF BY COORDINATING ACTIVITIES AND ANSWERING QUESTIONS.
• RECONCILES FINANCIAL DISCREPANCIES BY COLLECTING AND ANALYZING ACCOUNT INFORMATION.
• SECURES FINANCIAL INFORMATION BY COMPLETING DATABASE BACKUPS.
• MAINTAINS FINANCIAL SECURITY BY FOLLOWING INTERNAL CONTROLS.
• PREPARES PAYMENTS BY VERIFYING DOCUMENTATION, AND REQUESTING DISBURSEMENTS.
• ANSWERS ACCOUNTING PROCEDURE QUESTIONS BY RESEARCHING AND INTERPRETING ACCOUNTING POLICY AND REGULATIONS.
• COMPLIES WITH FEDERAL, STATE, AND LOCAL FINANCIAL LEGAL REQUIREMENTS BY STUDYING EXISTING AND NEW LEGISLATION, ENFORCING ADHERENCE TO REQUIREMENTS, AND ADVISING MANAGEMENT ON NEEDED ACTIONS.
• PREPARES SPECIAL FINANCIAL REPORTS BY COLLECTING, ANALYZING, AND SUMMARIZING ACCOUNT INFORMATION AND TRENDS.
• MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS OPERATIONS BY KEEPING FINANCIAL INFORMATION CONFIDENTIAL.
• MAINTAIN RECORDS OF BUSINESS COSTS, SUCH AS LABOR AND MATERIAL
• RECONCILE ACCOUNTS WITH THE GENERAL LEDGER
• HANDLE GENERAL ACCOUNT QUERIES
• CONTACT CLIENTS ABOUT INVOICES THAT ARE PAST DUE
• MANAGEMENT OF PETTY CASH TRANSACTIONS.
• CONTROLLING CREDIT AND ENSURING DEBTORS PAY ON TIME.
• RECONCILIATION OF DIRECT DEBITS AND FINANCE ACCOUNTS.
• ENSURING ALL PAYMENTS AMOUNTS & RECORDS ARE ACCURATE.
• PREPARATION OF STATUTORY ACCOUNTS.
• WORKING WITH JOURNALS, SALES & PURCHASE LEDGERS AND SPREADSHEETS.

Preferred candidate profile