Accounts And Operations Manager

Job Summary: The Accounts and Operations Manager will oversee the company’s financial accounting, reporting, and operational processes to ensure efficiency, compliance, and profitability. This role requires a detail-oriented and strategic professional who can manage end-to-end accounts, streamline operational workflows, and support business growth through data-driven decision-making. Key Responsibilities: Accounts & Finance Management Manage day-to-day accounting operations including accounts payable, receivable, bank reconciliations, and general ledger. Prepare monthly, quarterly, and annual financial statements. Oversee budgeting, forecasting, and financial planning. Ensure statutory compliance with taxation (GST, TDS, Income Tax, etc.) and coordinate with auditors. Maintain accurate records of financial transactions and ensure timely closing of books. Monitor cash flow, cost control, and profitability. Liaise with external auditors, vendors, and financial institutions. Operations Management Streamline operational workflows to improve productivity and cost efficiency. Oversee procurement, vendor management, and inventory control. Develop and implement process improvement strategies across departments. You said:for dental clinicChatGPT said:Here’s a sample Job Description (JD) for an Accounts and Operations Manager position at a dental clinic. You can customize it based on your clinic’s size, structure, and priorities. 🦷 Job Title: Accounts & Operations Manager – Dental Clinic Location: [City, State] Employment Type: Full-time Reports To: Clinic Director / Managing Dentist Job Summary: The Accounts & Operations Manager will oversee the day-to-day administrative, financial, and operational functions of the dental clinic. This role ensures smooth clinic operations, accurate financial management, efficient staff coordination, and an excellent patient experience. Key Responsibilities: 1. Accounts & Finance Management: Maintain accurate books of accounts, invoices, receipts, and payments. Handle accounts payable and receivable; reconcile bank statements monthly. Prepare daily/weekly/monthly revenue and expense reports. Manage petty cash, billing, and insurance claim processing. Coordinate with external accountants/auditors for tax filing and compliance. Monitor and optimize operational budgets to control costs. 2. Operations & Administration: Oversee daily front-desk and administrative operations to ensure smooth patient flow. Manage staff schedules, leave records, and attendance. Ensure compliance with clinical hygiene, safety, and regulatory standards. Maintain inventory of dental supplies, consumables, and equipment maintenance logs. Liaise with vendors and service providers for procurement and contracts. Support implementation of clinic management software and digital record systems. 3. HR & Team Coordination: Assist in recruitment, onboarding, and training of clinic staff. Monitor staff performance and support a positive, professional workplace culture. Handle grievance redressal and disciplinary procedures if needed. 4. Patient Experience & Service Quality: Ensure a welcoming and efficient environment for patients. Manage appointments, follow-ups, and billing processes to ensure patient satisfaction. Address patient feedback and implement improvements in clinic processes. 5. Reporting & Strategy: Present operational and financial performance reports to management. Identify areas for process improvement and cost optimization. Support business growth initiatives such as marketing campaigns or service expansions. Qualifications: Bachelor’s degree in Commerce, Business Administration, Healthcare Management, or related field. 3–6 years of experience in operations and/or accounting (healthcare or dental sector preferred). Strong knowledge of Tally / QuickBooks / Zoho Books or similar accounting tools. Familiarity with dental clinic management software (e.g., Easy Dental, Dentrix, Practo, Clinicea). Excellent communication, leadership, and organizational skills. Detail-oriented with strong problem-solving and multitasking abilities. Key Skills: ✅ Financial Accounting & Reporting ✅ Clinic Operations Management ✅ Inventory & Vendor Management ✅ Patient Service Excellence ✅ Staff Supervision & HR Support ✅ Regulatory & Compliance Knowledge